Project Officer - Finance and Administration

The UN Development Programme is the lead UN agency fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in more than 170 countries, we help nations to build integrated, lasting solutions for people and planet.

In the Pacific, UNDP provides regional and country support to ten countries (Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and regional support to five countries (Cook Islands, Niue, Papua New Guinea, Samoa, and Tokelau), together with a total population of 2.4 million.

UNDP is guided by a Sub-regional Programme Document for the Pacific Island Countries and Territories 2018-2022, which in turn contributes to the achievement of an overarching UN system-wide Pacific Strategy. The Programme is shaped to assist countries to advance the global 2030 Sustainable Development Agenda tailored to each country's priorities, through focus on data, policy prioritization, participatory planning, and budgeting and monitoring - and with accelerated action to meet the 17 Sustainable Development Goals (SDGs).

UNDP seeks to target the most vulnerable i.e. people experiencing hardship, the marginalized living in remote rural areas, those who are vulnerable to climate and disaster risks, as well as women and youth excluded from socio-political and economic participation. UNDP adheres to an inclusive, pro-poor and human rights-based approaches that leverage cross-practice, multi-disciplinary expertise of UNDP.

The Anti-Corruption Project is a UNDP initiative funded by the Government of the United Kingdom of Great Britain and Northern Ireland, aiming to strengthen a whole-of-society commitment to combating corruption. The project seeks to increase support from government officials, communities, and civil society, while enhancing national policy frameworks, institutions, and processes to effectively prevent and address corruption across multiple sectors. Building on previous successful phases and complementary efforts under the UNPRAC Project, the current Initiation Plan (PIP) establishes the foundation for the full implementation of a multifaceted, inclusive anti-corruption approach. It works with stakeholders on both the “supply” and “demand” sides of governance and emphasizes that lasting change requires engagement from a broad range of actors. The project also focuses on strengthening the capacity of integrity institutions and law enforcement agencies, fostering a culture of accountability within public service.

Under the direct supervision of the Project Manager, the UN Volunteer will undertake the following tasks:
• Maintain and regularly update project budgets, ensuring alignment with approved work plans and donor requirements.
• Prepare, review, and process payment requests, ensuring compliance with contractual terms and UNDP guidelines.
• Collaborate with the Procurement Unit to follow up on ongoing procurement processes and ensure timely completion of deliverables.
• Maintain budgets and resource availability tables; analyze monthly financial reports to summarize project financial situations.
• Prepare and modify project budgets, coordinating budget re-phasing exercises and follow up on financial transactions with the UNDP office.
• Implement internal controls and a donor-oriented financial resources management system to ensure effective financial monitoring.
• Assist the project in daily management and oversight of project activities, ensuring timely execution of assigned processes.
• Facilitate the preparation of documents for vendor registration and invoice processing in the Quantum system.
• Support project planning, monitoring, and evaluation activities, reviewing requests for compliance and proposing actions for decision-making.
• Ensure timely corrective actions on un-posted vouchers and maintain proper control of supporting documents for payments and financial reports.
• Prepare periodic financial reports and statements; monitor expenditures against established allocations.
• Investigate anomalies in financial exception reports and ensure systematic archiving of documents.
• Assist in organizing events, meetings, and missions; process travel claims and entitlements.
• Maintain project documentation and work plans; support the project team in preparing annual work plans and procurement plans.
• Prepare for project audits and implement audit recommendations; ensure compliance with financial rules and processes.
• Monitor the development of control mechanisms for projects, ensuring adherence to budgets and financial regulations.
• Perform any other duties as assigned by the Project Manager, in line with the overall objectives of the project and within the scope of the position