EUAA Interim HR Administrator - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

HR Administrator - Interim Support

Location: EUAA HQ, Malta.

Tentative start date: Asap.

Salary Category IV - Gross monthly: EUR 3,920.31

Department: C5/HRU/RES

Responsibilities

The appointed interim will be requested to undertake the following tasks and duties:

• Provide support to the Recruitment Sector on all types of selection procedure for statutory staff, as well for non-statutory staff positions such as trainees and Seconded National Expert (SNE).
• Manage the publication and dissemination of vacancy notices, support in performing eligibility screening of applications, draft documents, minutes, routing sleep and prepare dossiers for the selection committee members.
• Schedule meetings, organize interviews and written tests, draft invitation letters for candidates, draft formal documents, archive files both electronic and paper version.
• Update databases and excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the full team at all times.
• Launch the onboarding process for newcomers and initiate the process of their reimbursement, in relation travels and accommodations linked to onsite interviews.
• Organize the pre-recruitment medical visits for candidates and initiate the process of their reimbursement, in relation to travels and accommodations linked to the medical checks required.
• Participate in implementation of HR strategic goals and initiatives.
• Provide assistance with HR projects, processes, programmes, as well as associated communication and change management strategies.
• Provide assistance with collection, organisation, analysis and synthesization of qualitative and quantitative data.  
• Liaise with internal stakeholders and provide excellent customer-oriented service.
• Liaise with external stakeholders such as external service providers, EPSO, EU medical services, and/or other EU institutions/agencies in relation to the area of responsibilities.. 

Minimum qualifications

• Completed bachelor’s degree.
• Effective communication and listening skills. 
• Critical thinking and problem-solving skills.
• Customer-oriented attitude.
• Teamwork attitude. 
• Self-management.
• Digital and data literacy.
• Proficient knowledge of MS Office tools.
• Effective written and spoken communication skills in English (B2 level according to Common European Framework of Reference for language skills), the working language of the EUAA.

Minimum Experience

• Professional experience in human resources management, preferably in selection and recruitment.
• Experience in providing customer service.

Advantageous

• Professional experience in EU institutions.
• Experience in studying and/or working abroad and/or in a multicultural environment.
• Motivation to work in a dynamic working environment

IMPORTANT NOTICE

By applying for this position, candidates confirm that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: TH447