Programme Support Assistant

IOM MYS organization mission TBD

The International Organization for Migration (IOM) established a presence in Malaysia in the 1980s and remains committed to the principle that humane and orderly migration benefits migrants and society. IOM’s program portfolio in the country includes: refugee resettlement, migration health, migrant protection and assistance, labour migration, and counter-trafficking. Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Programme Support Officer, and in collaboration with relevant units at the Malaysia Mission, the successful candidate will support project management, reporting, and communications in the mission.

Under the direct supervision of Project Development and Programme Support Officer, the UN Volunteer will undertake the following tasks:

1. Assist programme unit in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, and present information/data to be used by programme unit and partners
3. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow up on administrative actions, etc.
4. Draft visual content for social media, website, and partners to highlight activities of the mission
5. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
6. Organize meetings, workshops, and training sessions.
7. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned.