Programme Management Office (PRMO) Specialist
Port Moresby
- Organization: UNOPS - United Nations Office for Project Services
- Location: Port Moresby
- Grade: Mid level - IICA-2, International Individual Contractors Agreement
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Occupational Groups:
- Project and Programme Management
- Closing Date: 2025-07-24
Job categories Engineering, Programme Management
Vacancy code VA/2025/B5524/30400
Level ICS-10
Department/office APR, EAPMCO, Papua New Guinea
Duty station Port Moresby, Papua New Guinea
Contract type International ICA
Contract level IICA-2
Duration Open-ended and subject to organizational requirements, availability of funds and/or to satisfactory performance
Application period 04-Jul-2025 to 24-Jul-2025
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions
- Development and planning
- Set-up and closure
- Monitoring and reporting
- Oversight, advice, and quality assurance
- Knowledge management and innovation
- Provide appropriate levels of programmatic management and administrative support to the Head of PMO regarding all ongoing project activities in PNG, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures.
- Directly contribute to strategic oversight, advice, and direction on programme and project management activities in line with service agreements and project documents.
- Ensure proper development, implementation, and amendments of project budgets and staffing resources, ensuring synergies across the EAPMCO.
- Develop, establish, and contribute to tracking systems for use within the PMO, complementary to UNOPS' online tools, to ensure effective planning, forecasting, and tracking of delivery across the EAPMCO.
2. Set-up and closure
- Review new engagements and amendments including advising on the feasibility of new projects proposed, budget development and reporting, pricing, and signing of legal agreements.
- Oversee and advise engagement and project set-up in oneUNOPS projects and provide on-going guidance.
- Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones.
- Develops, tracks, and maintains dependencies and provides advice to management to ensure quality of delivery throughout the project lifecycle.
- For project closure purposes, acts as (or nominates and supervises) a focal point between the EAPMCO and donors throughout the process.
- Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information and effective handover of closed projects to UNOPS HQ for financial closure processes.
3. Monitoring and reporting
- Perform routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities.
- Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress, or otherwise, against such information.
- Maintain progress reports as required by UNOPS standard procedures.
- Provide editorial support to programmes and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients' expectations.
- Support the Head of the PMO (and relevant Country Managers) with necessary project analysis reports and information to support areas relevant to the project management team in the UNOPS PNG portfolio
- Coordinate and complete internal UNOPS reporting (MCO, Regional Office, Corporate) and external UN reporting (UNINFO, UNCT, etc.)
- Support with development, tracking, and reporting of country strategies
- Develop, track, and report against key performance indicators for projects, PMO, and countries
- Support and coordinate the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required.
4. Oversight, advice, and quality assurance
- Complete regular quality assurance activities on all projects in the UNOPS PNG portfolio including ensuring compliance with UNOPS defined standards for programme/project management.
- Coordinate quality reviews of programme/project documents and financial and programmatic deliverables.
- Provide quality control for management products (project documents, reports, etc.).
- Provide routine oversight and analysis of delivery data within the dashboard system, using the UNOPS ERP system as required.
- Identify, and anticipate potential risks and issues and advise mitigating measures to the Head of PMO in a timely manner.
- Support the development of stakeholder profiles, stakeholder engagement strategies, and project communications plans.
- Advise projects and programs on various implementation challenges and project management best practices; guide users on UNOPS tools, templates, and systems as required.
- Support key stakeholders (including Country Managers, Project Executives, Head of Program, Head of PMO) to continuously identify and improve operational processes relevant to project implementation.
5. Knowledge management and innovation
- Ensure routine and effective capacity building activities are conducted to build the long-term and sustainable capacity of staff.
- Participate in, and advocate PMs' participation in, relevant Communities of Practice.
- Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices in the Knowledge System.
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learned are shared in a timely and appropriate manner.
The incumbent directly impacts the achievement of project results by assisting the Head of PMO to implement effective project management methods and strategies, reduce risks, cut costs, and improve success rates. The incumbent, on behalf of the PMO, will improve the maturity of project management within the MCO. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.