Associate Procurement Officer

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org).

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country.

Under the direct supervision of Senior Supply Officer, the UN Volunteer will undertake the following tasks:

Strategy:
• Prepare plans for sourcing of relief items according to operational needs.
• Establish cooperation with operational partners and NGOs to ensure that supply and sup-port activities are coordinated and integrated appropriately;

Operational Support:
• Apply UNHCR's procurement strategy when planning for purchase of important commodities and services;
• Assist in all activities pertaining to the procurement function within his/her area of responsibility in line with UNHCR procedures;
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order;
• Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations, and the selection of suitable suppliers and prepare proposals for award of contracts to the Committee on Contracts;
• Prepare Purchase Orders, confirmations, requests for inspection and other correspondence;
• Maintain and update the roster of UNHCR suppliers;
• Monitor the manufacture/transport of ordered goods to ensure timely delivery;
• Analyse matters relating to procurement activities, and provide timely information on all procurement activities within area of responsibility;
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections;

Infrastructure Support:
• Identify partners for supply chain projects based on objectives, priorities, strengths and re-sources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations;
• Analyse the quality of commodities and services delivered in line with the needs of the lo-cation and agreed standard of quality.
• Establish a local quality assurance process.

Business Support:
• Analyse the existing supply infrastructure and ensure that it is optimally aligned with the operational needs.
• Implement practical projects to improve supply performance that has clear objectives, timescales, tasks and resources defined.
• Monitor the project implementation and report on the progress.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision-making.
• Promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
• Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.