Administrative Officer

• Manage efficient and effective operations of the Country Office Admin needs in line with relevant CBM standards, ensuring that the quality of service delivery meets expected timelines and Country office needs.
• Provide assistance to the Drivers/Logistics Assistants to ensure efficient fleet management and other related needs.
• Collects proforma invoices and on approved purchase requisitions for procurement of goods and services for the country office, prepares offer analysis and makes recommendations.
• Maintain procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner for the Country office.
• Prepare bid evaluation reports, abstracts or financial comparison matrix of offers, compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to cost, quality, delivery time, payment terms and others.
• Responsible for ensuring proper recording of fuel usege of all fleet/generators at the states and keeps all records (logsheet, stock report) and review monthly fuel reports for vehicles and generators where available.
• Prepares weekly procurements status report and submits to the HR Advisor and Country Director.
• Arrange hotel accommodation for staff, participants, consultants and all partners who are coming to the Counrty office for assignments.
• Handles all meetings/conferences/activity logistics for the country office with approved hotels and vendor meetings, making sure that materials, equipment etc required for the activity are organized and ready for the activity.
• Manage filing and archiving of administrative and technical documents and update registers regularly.
• Maintain an updated asset/inventory management process including tagging and periodic assessments of all assets at the Country Office.
• Assist in organizing tendering processes as required, ensuring processes are transparent, provide value for money and are properly documented.
• Work with the HR Advisor in ensuring contract items are observed by contractors, constantly making follow-ups and providing necessary amendments for contracts.
• Ensure all relevant contracts are in place.
• Support the Coordination of the induction and briefing for new staff.
• Support to ensure all staff have up to date and signed job descriptions in place.
• Perform other tasks as required.

• Bachelor’s degree in Business Administration or its equivalent graduate degree. Membership of any relevant professional body will be an asset.
• At least three (3) years of strong procurement, administrative & logistics work experience preferably in the INGO sector.
• Demonstrated experience in logistics & Procurement in the INGO sector focused on ensuring compliance with established donor rules and regulations.
• Proficiency in Microsoft Office suite, web-based and data application tools.
• Ability to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
• Ability to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, to exercise good judgment and to effectively communicate with logical and flexible approach to solving problems, especially when working under pressure.
• Demonstrates excellent organisational and time management skills.
• Effective team player.
• Strong analytical, conflict-resolution and problem-solving skills.
• Ability and willingness to learn, and to pass on information / train as required.
• Willingness to commit and adhere to CBM mandate, mission, vision and values.

• A meaningful position with a lot of creative freedom in the world's leading organisation in the field of Disability Inclusive Development
• A fair salary and other social benefits based on the local conditions in the country you apply for
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit