SVN2025/027_Fleet Assistant_G3_PaP

Job Description

Responsibilities

Responsibilities and Accountabilities

Under the direct supervision of the Senior Fleet Assistant and the overall supervision of the SCO, “Fleet Assistant” shall be responsible for the provision of an effective and efficient transport support to all mission activities in line with IOM standard procedures rules and regulations. Specifically, the successful candidate shall be responsible for the following duties:

1. Assist the senior Fleet Assistant in coordinating movement of all mission vehicles assigned at Port-au-Prince. Prepare daily vehicle movement schedule in coordination with program managers and heads of units.
2. Register the license of each vehicle and make sure that they are always updated.
3. Monitor the transport logbook system for all the vehicles. Check and validate the accuracy of the entries made into the vehicle logbooks both by the drivers and international staff members who are authorized by the Chief of Mission to drive IOM vehicles.
4.  Verify vehicle maintenance and follow-up of the weekly vehicle checks.
5. Monitor vehicles filling, Vehicles must be refueled every weekend and on the last day of the month.
6. Follow up on vehicle consumption and repairs.
7. Ensure that all mission vehicles are kept clean (in and out), properly maintained, and kept in good running condition all the time. 
8. Immediately report all problems involving transportation and dispatching to Senior fleet Assistant.
9. Administer the Petty Cash of Fleet Management Section and ensure timely submission of petty cash liquidation reports to Finance Unit.
10. Perform other duties as may be assigned.

Qualifications

Required Qualifications and Experience

EDUCATION

• Bachelors or Equivalent or Higher in Business or Public Administration, or a related field from an accredited academic institution with one year of relevant professional experience; or
• High School degree/Certificate in the above fields with three years of relevant professional experience.

EXPERIENCE

• Experience in IOM administrative procedures 
• Experience in the usage of office software packages (word, Excel) and knowledge of spreadsheet and data management.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

SKILLS

• knowledge of mechanics 
• valid driver’s license
•  Good knowledge of Microsoft tools (Excel, Word)
• Capacity to work as part of a team, to handle stressful situations and sometimes hostile environments.
• Ability to meet deadlines and work under pressure, available.
• Good communication skills and the ability to work effectively within a team of colleagues from diverse cultures and professional backgrounds

SECTION 5

Languages 

REQUIRED

For all applicants, fluency in French and Creole is required (oral and written).

DESIRABLE

Working knowledge of English would be an advantage

SECTION 6

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:
 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
 

CORE COMPETENCIES - Behavioural indicators – Choose a level.
 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.


 

Required Skills

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