ICT Administration / Training Support

Job description

CTG overview

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:
•Staffing solutions and HR management services
•Monitoring and evaluation
•Fleet management and logistics
•Facilities management
•Sustainability and Communications Advisory
•Election monitoring and observation
•IT professional services
•Medical assistance

Visit www.ctg.org to find out more.

Overview of position

This position is located in the ICT section & supports procurement & budgetary activities to ensure the smooth operation of the section & compliance with organizational standards.

Role objectives

Procurement & vendor coordination:

• Review, record & prioritize purchasing requests.

• Obtain additional documentation as required.

• Monitor the status of existing requisitions & update procurement plans.

• Maintain contact with suppliers to ensure timely delivery of goods & services.

• Coordinate shipment of goods & verify the receipt & inspection of deliverables.

Budget & financial management:

• Assist in preparing budgets & reconciling monthly & yearly transactions for the section.

• Ensure data integrity in financial reporting & process vendor invoices accurately.

• Prepare performance reports & justify variances between expenditures & approved budgets.

• Create Service Entry Sheets (SES) to facilitate vendor payments.

Administrative management:

• Maintain records for the budget & procurement cell & ensure proper filing & documentation.

• Handle financial data entry, including cost estimates & budgetary allocations in SAP / ERP systems as required.

• Generate unliquidated obligation reports & support budgetary adjustments.

Training & support:

• Provide training on budget & procurement processes to relevant personnel.

• Offer support on applications such as UMOJA ERP or budget & finance related activities.

Other duties:

• Undertake additional administrative or budget related tasks as assigned by the supervisor.

Project reporting

This role will be reports to the line manager.

Key competencies

• High school diploma or equivalent is required.

• A diploma in accounting & finance or a related field is highly desirable.

• At least five years of progressive experience in budget & financial management, procurement or working experience within the United Nations (UN) or similar international organizations.

• Expertise in SAP / ERP & general ledger functions.

• Fluency in English is required (oral & written).

• Knowledge of French is desirable.

• Advanced computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint etc.).

• Strong analytical & organizational skills with attention to detail.

• Takes responsibility for meeting deadlines & maintaining accuracy.

• Works collaboratively & fosters a supportive environment.

• Ensures data integrity & proper documentation.

• Handles multiple priorities in a dynamic & fast paced environment.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility
· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.