Programmes Coordinator (PSU) (P)

Job Description

Job Identification (Reference Number): 15700
Position Title: Programmes Coordinator (PSU) (P)
Duty Station City: Ndjamena
Duty Station Country: Chad
Grade: P-3
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months
Closing date: 27 July 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Chief of Mission (CoM) in Chad, the direct supervision of the Head of Programmes and in close coordination with the Programme Managers and Resource Management Unit, the Programmes Coordinator (PSU) will be responsible for the management of the Programme Support Unit and ensure provision of support in project development, Monitoring and Evaluation (M&E), and reporting for all IOM programmes in Chad. In addition, the Programmes Coordinator (PSU) will coordinate, advise, and provide support to donor relations.

The Programmes Coordinator (PSU) will provide oversight to streamline and ensure the following: efficient internal and external sharing of information; timely and accurate reporting though robust M&E structures; sufficient funding of the humanitarian response in Chad through project development and strong donor relations.

Responsibilities

Programme Development, Policy and Liaison

1. Act as a Focal Point in Chad for the development of new programmes/projects, policy in close coordination with the CoM, Head of Programmes, Headquarters (HQ), Regional Office (RO), relevant Programme Managers, relevant authorities and international and regional institutions, as well as partners’ organizations in public/private sector.

2. Act as donor relations and IOM intradepartmental Focal Point in Chad and respond to inquiries from HQ and the network of IOM ROs.

3. Contribute to the conceptualization of programmes and develop projects based on solid results framework that respond to emerging trends and national and donor priorities.

4. Oversee compliance of all project development and reporting with the IOM Project Handbook and other policies and regulations.

5. Provide guidance and support on migration governance issues to the United Nations Country Team (UNCT), United Nations Agencies, and the Residence Coordinators Office (RCO) to facilitate the inclusion of migration governance issues in UN processes and frameworks, including but not limited to Common Country Analysis (CCAs) and UN Sustainable Development Cooperation Frameworks (UNSDCFs), and facilitate IOM’s active participation in all relevant working groups.

6. Provide guidance and support on migration governance to UN bodies and national frameworks, facilitating the integration of migration issues into policies and development agendas, while co-leading the UN Network on Migration in Chad to support the Global Compact for Migration.

Programme Monitoring and Evaluation

7. Analyze trends, issues and progress of all programme implementation in Chad.

8. Coordinate between the Resources Management Unit and Heads of Unit, Programme Coordinators to ensure that the latter are observant of financial, administrative and procurement requirements in line with IOM rules and regulations.

9. Coordinate and administer the operational, administrative aspects of the Programme Support Unit (PSU) in Chad including oversight responsibilities of Programme Support Unit’s staff.

10. Oversee the M&E Team in order to generate data and inform/identify in advance implementation challenges, formulate solutions and ensure timely delivery of activities and services within the designated timeframe.

11. Track and control grant agreements to better support activities undertaken by IOM’s Implementing Partners.

12. Coordinate with programme coordinators/units to support drafting of donor proposals and regular progress reports to be submitted to donors, RO, and HQ.

13. Undertake duty travel relating to project/programme assessment, liaison with counterparts, problem solving, and new project/programme development, as required.

Media and Communications

14. Supervise the Media and Communications Unit and ensure that it’s adequality resourced to respond to the respective needs of the Country Office (CO).

15. Ensure that the Media and Communications Unit is regularly updated on programmatic developments and needs and that media communication outputs are delivered in a timely and regular manner with the required quality level in the relevant platforms in line with the IOM visibility guidelines.

Mission Support

16. In coordination with Programme Managers, identify areas of programme implementation which require the Head of Programmes’ intervention.

17. Draft inputs for policy briefings in relation to the liaison functions with the de facto Government of Chad, senior partners, visiting delegations and donors.

18. Support in preparation for inter-agency meetings in relation to the establishment and implementation of joint programmes in coordination with Head of Programmes as well as any other meetings, as requested.

19. Ensure adequate follow-up with Chad staff in support of the CoM's strategic input and key decisions, including assistance with the CO's development of a country programme.

20. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Political or Social Sciences, Business Administration, and/or International Relations or Law from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Program Support and Program Development experience with proficiency in IOM systems, rules and regulations;
• Complementary experience in Development fields and Humanitarian Operations;
• Solid experience on donor liaison and resource mobilization;
• Experience and/or familiarity with PRIMA will be a distinct advantage;
• Experience to work with Government and Donors; and,
• Demonstrated ability and experience to supervise and manage staff at an operational level in humanitarian emergencies.

Skills

• Excellent knowledge of the IOM project management cycle;
• Excellent reporting and writing skills;
• Good knowledge of UN and bilateral donor programming;
• Strong computer skills; and,
• Proven high-level representation skills, such as speaking at meetings and providing situational analysis.

Languages

For this position, fluency in English and French is required (oral and written).

Working knowledge of Arabic is an advantage.

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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