Board Committees Consultant
Remote | Beijing
- Organization: AIIB - Asian Infrastructure Investment Bank
- Location: Remote | Beijing
- Grade: ["consultant"]
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Occupational Groups:
- Closing Date: 2025-09-25
Board Committees Consultant
Board Committees Consultant
Application close date
09/25/2025
1. Project Background
The Asian Infrastructure Investment Bank (AIIB) is a multilateral development bank whose mission is Financing Infrastructure for Tomorrow in Asia and beyond-infrastructure with sustainability at its core. We began operations in Beijing in 2016 and have since grown to 110 approved members worldwide. We are capitalized at USD100 billion and AAA-rated by the major international credit rating agencies. Collaborating with partners, AIIB meets clients' needs by unlocking new capital and investing in infrastructure that is green, technology-enabled and promotes regional connectivity. The Board Operations Team, part of AIIB’s Corporate Secretariat, supports the governance framework by enabling the effective functioning of the Board of Directors. To strengthen coordination across Board Committees, the team seeks a Consultant to provide operational and documentation support.
2. Objectives of the Assignment
The Consultant will assist the Board Operations Team in ensuring the smooth planning and execution of Board and Committee meetings. This includes supporting governance processes and enabling the Board to fulfill its oversight responsibilities effectively.
3. Scope of Services
Under the guidance of management, the consultant is expected to perform the following tasks: •Draft and manage documents related to Board operations (e.g., meeting notices, summaries, reports). •Coordinate with internal teams to gather inputs and ensure procedural compliance. •Oversee quality assurance for official documents and presentations. •Contribute to the planning and execution of the Board and Committee work programs. •Support informal Board engagements (e.g., workshops, retreats).
3. Scope of Services (Continued)
(No Value)
4. Consultancy Output / Deliverables
The consultant should deliver: •Review Board/Committee papers for clarity and consistency and ensuring the quality of communication with the Board/Committee members. •Prepare and circulate Committee meeting notices and documentation on schedule. •Organize and conduct virtual and in-person Committee meetings and other Committees engagements. •Prepare draft briefing notes, summary records, and Committee meetings reports. •Maintain up-to-date Committee follow-up lists. •Liaise with internal stakeholders to ensure timely preparation and follow-up. •Assist with quarterly updates to the forward-looking work program. •Prepare presentation materials and briefing notes related to Board Operations activities. •Perform other Board Operations-related tasks as assigned.
4. Consultancy Output / Deliverables (Continued)
(No Value)
5. Implementation Arrangement
The Consultant will be based in AIIB HQ, observing the AIIB’s working hours (if flexibility needed, prior agreement with line manager is required).
5. Implementation Arrangement (Continued)
(No Value)
6. Support to the Consultant by the Bank
AIIB will provide IT support to ensure remote access to internal AIIB systems deemed necessary to fulfill the requirements of the TORs.
7. Knowledge Transfer and Training
Based on business needs.
Qualification Requirement
•Master’s degree with a minimum of 5 years of relevant experience in a multilateral development bank, international organization, consultancy or comparable organization. •Basic knowledge of Board functions within multilateral development bank or international organization. •Excellent English language skills and proficiency to write and edit complex operational guidance for purposeful structure, clarity of ideas, and logical, persuasive presentation. •Ability to think strategically and rapidly analyze diverse information from varied sources. •High level of initiative and judgement, and in accomplishing tasks. •Ability to work autonomously, effectively, and calmly under pressure and to juggle multiple tasks within tight deadlines. •Demonstrated ability for teamwork in a multicultural environment. •Experience or background in finance, risk management, or internal audit will be preferred.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.