Programme Support Associate

Job Description

Responsibilities

Responsibilities and Accountabilities

1. Support the PSU in compiling inputs for project development and other periodic requests from donors, partners and senior management, in coordination with programme units.

2. Assist programme managers and the Reporting Officer in compiling donor reports in line with agreed reporting schedules.

3. Support PSU in fulfilling the Mission’s internal and external reporting requirements, highlighting necessary follow-up actions as required.

4. Gather programme information and data relevant to the mission for external and internal publication, and contribute to the drafting of project proposals, concept notes, presentations and other key documents in line with the mission’s priorities.

5. Facilitate the gathering of project teams’ feedback and challenges, and develop lessons learned for programme development, in close collaboration with the M&E Officer.

6. Assist in organizing regular learning activities such as after-action reviews, knowledge exchanges, and thematic discussions to strengthen institutional memory and promote cross-sectoral collaboration, including updating knowledge management tools.

7. Contribute to the drafting of talking points and briefing notes for the PSU Coordinator, Senior Management and programme teams.

8. Act as focal point for periodic field visits for donors and partners.

9. Utilise IOM systems such as PRIMA efficiently, verifying that all projects are accurately reflected and updated in a timely manner.

10. Support the unit with organising various events when needed and assist contracting and payment of services.

11. Undertake duty travel related to PSU activities as required and perform any other duties as may be assigned.

Qualifications

Required Qualifications and Experience

EDUCATION

• High school diploma with five years of relevant professional experience; or 
• Bachelor’s degree in International Relations, Development Studies, Political Science, Social Sciences, Communications, Public Administration, or a related field from an accredited academic institution with three years of relevant professional experience.

EXPERIENCE

• Experience in drafting of reports, presentations and briefing notes
• Experience utilizing online platforms and databases
• Experience supporting coordination between multiple stakeholders or teams is desirable.
• Familiarity with reporting cycles is an advantage.
• Prior work experience with NGOs, Government or International Institutions is an advanatge

SKILLS

• Strong organizational and planning skills with attention to detail.
• Good understanding of project life cycles, logical frameworks, and basic results-based reporting.
• Ability to synthesize data and present information clearly in both writing and visual formats (e.g., presentations, charts).
• Solid interpersonal skills and ability to work well in a multicultural team.
• Good command of MS Office applications (Word, Excel, PowerPoint); experience with databases or project management platforms (e.g., PRIMA or similar) is an advantage.
• Basic knowledge of monitoring and evaluation concepts and knowledge management tools is an asset.
• Ability to manage multiple tasks simultaneously and meet deadlines.

Languages
IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English and Romanian is required (oral and written).

DESIRABLE

Russian language knowledge

SECTION 6

Competencies

The incumbent is expected to demonstrate the following values and competencies:

      VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators –  Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 is strongly recommended for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
7. IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

 

Required Skills

Job info