Senior Accounting Assistant
Chennai
- Organization: World Bank Group
- Location: Chennai
- Grade:
-
Occupational Groups:
- Accounting (Audit, Controlling)
- Administrative support
- Closing Date:
Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to join us to help our clients solve their greatest development challenges. The World Bank (WB) is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions (IBRD, IDA, IFC, MIGA, and ICSID) dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development on a livable planet. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org.
The WB Finance & Accounting (WFA) Vice Presidency is responsible for all aspects of the financial reporting and internal control framework for IBRD and IDA, and the extensive Trust Fund/Partnership portfolio of the WB entities. It supports an appropriate fiduciary control framework and administering disbursements for Bank lending and leads the client service function for the WB’s corporate expenses.
Organizationally, WFA is comprised of three departments: (1) Corporate Accounting and Reporting, (2) Trust Funds and Loans, and (3) Financial Controls. In WFA, our mandate supports both internal and external clients while we focus on delivery, optimization, impact, and people & culture.
Within WFA Financial Controls Department, WFA Accounts Receivable (AR), Payroll and Tax division (WFAPT in HQ and WFAPA in Chennai), is responsible for ensuring that (i) accounts receivable are recorded, monitored, and collected in a timely and efficient manner, (ii) salary and benefit payments to the WBG staff are processed in a timely and efficient manner, and (iii) tax allowances to the WBG staff and retirees are processed in a timely and efficient manner. It also provides strategic leadership and guidance to business units across the WBG on developing and maintaining an effective system of internal controls over AR, payroll, and tax.
WFAPA is currently seeking, a Senior Accounting Assistant for its payroll team in Chennai; that is responsible for processing of salary and benefit payments to the World bank Group staff on a fortnightly basis. This includes ensuring proper controls over the entire process and adhering to the Bank’s policies and procedures.
How your contributions will help us achieve our goals
The Senior Accounting Assistant will undertake multiple areas of responsibilities which includes performing all tasks included in the payroll schedule in a timely manner to ensure the accuracy of Payroll payments. He/She will assist the team to complete defined tasks within the prescribed time frame and procedures. He/She will coordinate with a wide range of stakeholders, such as, HR, Country Office staff, Treasury, Information and Technology Solutions Group (ITS), and Legal based on process requirements.
The Senior Accounting Assistant will report to the Accounting Officer.
What you will do:
• Verify worklist transactions to ensure accuracy and completeness.
• Review Retro Earnings/Deduction Reports for accuracy and perform any necessary adjustments.
• Create Retro Earnings/Deduction to generate retro earnings and deductions not included in the original report.
• Perform peer review of worklist and retro transactions.
• Make changes to staff paychecks based on review and prepare supporting documentation for secondary reviewer validation.
• Review exceptions listed on the Reports Optimization dashboard and take appropriate action to correct paychecks, if necessary.
• Review manual reports to ensure payment validity.
• Communicate necessary information to staff and managers, such as memos to Managers regarding overtime payments exceeding Payrolls’ Control Threshold and overpayment letters notifying staff of the establishment of an account receivable.
• Resolve issues with HR, such as duplicate payments, overdue payments, and pending actions.
• Resolve issues with systems that affect closing/payment, such as incomplete feeds from SRS and insufficient/incomplete data on the retro-reports.
• Handle staff queries through emails received on service desk within the agreed turn-around time.
• Update desk procedures for each business function as necessary.
• Prepare off cycle payments.
• Process salary advances to staff requesting payment in an alternate currency or for those in assignment or telecommuting arrangements as approved by HR/Legal.
• Generate and provide staff earnings certificate, upon request.
• Continuously monitor all GL accounts and prepare periodic reconciliations relating to Payroll; follow up with clients and other units on aged and critical items.
• Provide inputs to Management Reporting and Analysis.
• Extract data from the source system (SAP/BI) to develop the data analytics/trends needed to support the unit’s ad-hoc reporting needs; and prepare reports, as needed.
• Implement relevant accounting policies and ICFR requirements of the team.
• Provide inputs and actively participate in initiatives to improve process quality and process related controls.
• Identify and participate in the design of business requirements, user acceptance testing (UAT) and implementation of any new systems, applications, tools, and reports for the team, to enhance efficiency, effectiveness, and standardization.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.