Assistant Office Management

IRC (International Rescue Committee) Germany is looking for a*n

Assistant Office Management

in Berlin | from October 1^st, 2025

in full-time (40 h/week) | initially limited for 2 years

About Us

Founded in 1933 at the call of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.

The role will be part of the Operations/Facility-Team. The purpose of this role is to support the day-to-day office management in Berlin related to visitor management, occupational health and safety, facility management, shipment, and asset management.

Major Responsibilities

1 - Office Operations:

Support daily functions of the Berlin office, including welcoming visitors, booking meeting rooms, managing mail, phone calls, and supplies.

2 - Safety & Maintenance:

Report and follow up on safety or maintenance issues; act as Fire Warden and First Aider.

3 - Administrative Support:

Handle shipments, update inventory, label equipment, monitor shared inboxes, and manage the sending and storage of German program materials.

4 - Onboarding:

Assist with preparing materials and coordination for new staff onboarding.

Your Profile

• 1-year professional experience in office management, logistics, or similar
• Experience in international/multicultural teams
• Front desk and general office environment experience
• Strong customer service skills
• German and English language skills at minimum B1-level according to the Common European Framework of Reference for Languages (CERF)
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Familiar with office equipment (e.g. scanner, copier)
• Able to work independently and in a team
• Good multitasking ability
• Experience in safety roles (First Aider, Fire Warden, etc.) are a plus

What We Offer

• Meaningful work in a dynamic team
• A starting salaryof 39.996 Euro gross per year as well as an annual salary increase
• Attractive benefits for employees such as gym membership subsidy, company pension plan, shopping vouchers, child care support subsidy, job bike leasing, Deutschlandticket subsidy, access to timely and confidential psychological support if needed
• 30 days of annual leave and special leave days
• Training and development opportunities.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to national origin, religion, gender, sexual orientation, disability status, age or any other characteristic protected by applicable law. To ensure equal opportunities, we kindly ask you to refrain from including photos in your application documents.

Please submit your complete application documents via our application portal.

If you have any questions please do not hesitate to contact Friederike Haarbrücker (HR.Deutschland@rescue.org).

Please submit your application by August 17^th, 2025.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. On this basis, the IRC operates and enforces policies on Client Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

You can find more information about IRC Germany at IRCDeutschland.de.

#IRCGermany