Senior Operations Assistant

Job Vacancy | Wednesday, July 30, 2025

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Singapore Office (SGO) within the Southeast Asia Department (SERD). You will be based at our Singapore office.

You will report to designated Technical International Staff and Officer.

Your Role

As a Senior Operations Assistant, you will perform administrative support to the SGO and assigned outposted international staff, and provide operational support services for various activities of SGO including coordination of knowledge sharing activities, database management, and other administrative support responsibilities.

Qualifications

You will:

• Manage supervisors' schedules by resolving scheduling conflicts, confirming meetings in advance, updating supervisors of changes to schedules, and exercising judgement in organizing the scheduling and accepting of supervisors' meetings.
• Organize mission travel, including forward planning, by reviewing and recommending appropriate flight options, planning mission itinerary including transport and hotel accommodation, preparing meeting schedules, inputting mission authorization requests, and travel requests and processing of expense claims.
• Ensure that appropriate arrangements and confirmations are made for all external meetings/international events including, registration, materials, logistics and venue, among others.
• Support the scheduling and logistical requirements of internal meetings.
• Perform certain standard activities such as maintaining adequate stocks of office supplies.
• Maintain the office filing system and records (both electronic in SharePoint and physical) following existing framework for easy retrieval.
• Review all incoming documents and mail promptly and distribute them to concerned staff and/or bring to the attention of supervisors, as needed.
• Collect, compile, and analyze relevant information to produce routine and/or ad hoc statistics/reports as instructed.
• Prepare reports and provide data in excel spreadsheet and prepare PowerPoint presentations.
• Attend to external visitors and ensure that external visitors are appropriately greeted and escorted to meetings and/or unexpected visitors and ensure that they are referred promptly to the concerned staff/appropriate party.
• Maintain a directory of external contacts by recording business card information.
• Support SGO's knowledge sharing activities.
• Communicate with ADB staff inside and outside the work area, clients, and external stakeholders as required.
• Perform other duties as may be assigned and reflected in the your workplan.

You will need:

• Bachelor's degree in business, finance, mass communication and relevant fields
• At least five (5) years of relevant professional experience
• Demonstrated skills in prioritizing and managing workload within established schedules, guidelines, and standard procedures.
• Ability to foresee response and implication of own outputs, and to undertake tasks efficiently.
• Ability to make simple causal links, pro-and-con lists and analyses to reach a decision with good analytical thinking.
• Ability to work collaboratively with teams, and individuals from different cultural/national backgrounds
• Excellent proficiency in written and verbal communications in English.
• Please refer to the link ADB Competency Framework for TL2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

This opening is a local staff position. It is open to nationals and permanent residents of Singapore.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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