GBV Information Management Associate

The UNFPA, United Nations Population Fund, promotes gender equality, reproductive health, youth empowerment. The organization was created in 1969, the same year the UN General Assembly declared “parents have the exclusive right to determine freely and responsibly the number and spacing of their children”. Together with partners, UNFPA works in 150 countries, and in Ukraine since 1997. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

UNFPA in Ukraine works for:
• creating conditions in which every young person can fulfil the potential, lead a healthy lifestyle, know their reproductive rights and take an active social life;
• conducting sexual and reproductive health campaigns to improve access to health and care services and improve its quality, especially for young people;
• combating gender stereotypes in society (through the media, compulsory education for civil servants on gender mainstreaming, the improvement of national gender policy and anti-discrimination expertise of school textbooks);
• providing information and services to gender-based violence survivors through the creation of crisis centres, supporting the work of mobile teams of psycho-social and support, providing expert support and raising general awareness in society.

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. In Ukraine, UNFPA works to advance sexual and reproductive health and rights, gender equality, youth empowerment, and to strengthen the country’s demographic resilience with particular focus on supporting vulnerable groups, including women, youth, and communities affected by the war.

In 2025, UNFPA Ukraine launched its 4th Country Programme (CPD 2025–2029), which is aligned with the UNFPA Strategic Plan and the United Nations Sustainable Development Cooperation Framework (UNSDCF) for Ukraine. The CPD focuses on four key outcomes: improving access to quality sexual
and reproductive health services, promoting gender equality and preventing gender-based violence, empowering young people, and strengthening population data and demographic resilience. It is
designed to respond to the challenges of war, displacement, and recovery, while laying the foundation for long-term, sustainable development.

The full-scale invasion in Ukraine, which started on 24 February 2022, has caused civilian casualties and the destruction of vital infrastructure, forcing millions of people to flee their homes seeking safety, protection, and assistance. Moreover, the war continues to increase the risks of GBV, with around 2.4
million people needing GBV services in 2025. UNFPA leads the coordination of the inter-agency Gender-Based Violence Area of Responsibility (GBV AoR) in Ukraine. The AoR ensures the timely delivery of GBV prevention and response services across the country; enhances the capacity of GBV
actors, particularly local and national actors, to uphold GBV minimum standards; facilitates ethical information sharing and best practices; and promotes collective interagency actions to prevent and
respond to GBV.

UNFPA is looking for candidates to join the GBV AoR team who can deliver high-impact, sustainable results related to information management and can demonstrate exceptional resource management and a commitment to program excellence.

Under the supervision of the GBV AoR Information Management Specialist, the UNV Expert, GBV AoR Information Management Associate will support GBV AoR data management, build capacity in data management—including safe and ethical data practices—and coordinate with partners, OCHA, and
other AoRs/Clusters on data management. Specifically, the GBV AoR Information Management Associate will perform the following key functions:

Support GBV AoR Data Management (including Data Collection, Analysis, and Sharing)

- Coordinate with GBV AoR partners and other relevant actors to enter data accurately into the ActivityInfo database, GBV Service Mapping platform, and other relevant information management systems.
- Ensure data quality and adherence to ethical standards for GBV data management by conducting regular checks, cleaning, and maintaining databases, dashboards, and the GBV website.
- Analyze data to identify trends, patterns, and key findings. Present results through clear visualizations (charts, graphs, maps) and dashboards for reports, presentations, and advocacy materials.
- Assist with qualitative data collection and entry from focus group discussions and mixed-method studies.
- Monitor and report on monthly 5Ws data quality issues, updating dashboards and tracking resolution of data issues.
- Support documentation and dissemination of best practices and lessons learned.

Capacity Building on Data Management (including Safe and Ethical Practices)

- Facilitate training sessions and one-on-ones for partners on GBV AoR information management, including 5Ws reporting, service mapping, and GBViE minimum standards.
- Provide coaching and support on monitoring tools (e.g., pipeline-distribution matrices for dignity kits) and ensure adherence to data protection protocols, confidentiality guidelines, and best practices.
- Maintain regular office hours for partner support and provide feedback on training plans and materials related to GBV data ethics.

Coordination with Partners, OCHA, and Other AoRs/Clusters
- Participate actively in relevant meetings, working groups, and inter-agency discussions on information management.
- Coordinate with IMOs of OCHA, other clusters, and AoRs (e.g., Protection, Health, Child Protection, Mine Action) to ensure consistent and ethical data management across the humanitarian response.
- Support planning and implementation of monitoring visits to GBV service providers, including joint assessments (e.g., UHF visits, safety audits), and report on best practices and recommendations.
- Share meeting minutes and action points with the supervisor within three working days.

Handover and Knowledge Transfer at the End of Assignment
- Develop and submit a comprehensive knowledge transfer plan one week before the contract ends, including updates on work completed, next steps, training materials, "how-to" guides, and data process flowcharts.
- Hand over all project deliverables (reports, files, software) in an organized and accessible format.
- Under supervision, identify and train an internal team member during the final two weeks to ensure continuity.

Other tasks as required by the GBV AoR coordination team