Monitoring, Evaluation, Impact officer

The UN Development Programme is the lead UN agency fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in more than 170 countries, we help nations to build integrated, lasting solutions for people and planet.

In the Pacific, UNDP provides regional and country support to ten countries (Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu) and regional support to five countries (Cook Islands, Niue, Papua New Guinea, Samoa, and Tokelau), together with a total population of 2.4 million.

UNDP is guided by a Sub-regional Programme Document for the Pacific Island Countries and Territories 2018-2022, which in turn contributes to the achievement of an overarching UN system-wide Pacific Strategy. The Programme is shaped to assist countries to advance the global 2030 Sustainable Development Agenda tailored to each country's priorities, through focus on data, policy prioritization, participatory planning, and budgeting and monitoring - and with accelerated action to meet the 17 Sustainable Development Goals (SDGs).

UNDP seeks to target the most vulnerable i.e. people experiencing hardship, the marginalized living in remote rural areas, those who are vulnerable to climate and disaster risks, as well as women and youth excluded from socio-political and economic participation. UNDP adheres to an inclusive, pro-poor and human rights-based approaches that leverage cross-practice, multi-disciplinary expertise of UNDP.

This role supports two portfolios implementing support to strengthening democratic participation, representation, inclusion and accountability.

The UNDP Pacific Office (PO) in Fiji, as part of its Effective Governance programme delivered across the region, supports the institutional building of 14 national legislative assemblies and a number of sub-national legislatures to fulfil their constitutional mandate of law making, oversight and representation. The UNDP PO is currently implementing four parliamentary development projects in the Pacific:

i. The Pacific Parliamentary Effectiveness Initiatives Project – Phase 3, 2024-2029
ii. Strengthening Legislatures’ Capacity in Pacific Island Countries Project – Phase 2, 2023-2026
iii. Fiji Parliament Support Project - Phase 3, 2022-2026

Through these projects, UNDP provides direct support to the Legislatures of Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Niue, Palau, Solomon Islands, Tonga, Tuvalu and Vanuatu.

- Lead on development, maintenance and periodic revision of portfolio/project Monitoring, Evaluation and Learning (MEL) frameworks based on the respective project documents, to include:
o Results and indicators table
o Results monitoring tools
o Indicator metadata
o Periodic results reporting tools
- Ensure cross-cutting integration of gender-sensitivity throughout MEL frameworks, ensuring portfolio capacity to measure and demonstrate progress against the portfolio’s gender quality targets;
- Set up and maintain a database for the management of the indicator framework, and accessible online dashboard showing real-time activities and results. In collaboration with data providers, identify data sourcing methods and agree on all aspects of budget, frequency, reporting, etc.
- Collect and document baseline information and provide monitoring data to key project management processes.
- Lead the process of writing all project reports, support project staff in the drafting of project activity reports and undertake quality assurance of project activities.

A. Development, maintenance and periodic revision of project MEL frameworks
- Produce the project M&E framework in accordance with the project’s MEL Plan.
- Guide and coordinate the review of the project results table including:
o Provide technical advice for the revision of performance indicators.
o Ensure realistic intermediate and end-of-project targets are defined.
o Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyzes it.
- Ensure gender equality and social inclusion (GESI) is integrated in the MEL framework and in results reporting
- Identify the requirements for collecting baseline data, prepare terms of reference, support contracting of a baseline survey/ies, and monitor progress.
- Contribute to the development of Annual Work Plans, setting of annual targets and prepare a detailed MEL budget and calendar of MEL activities.

B. Establishment and maintenance of MEL database and results dashboard
- Establish comprehensive portfolio-level database of activities, outputs, results and impact, and ensure it remains up-to-date and correctly utilised by portfolio team;
- Provide support and MEL mentoring to portfolio team members to ensure capacity to input data in a timely and accurate way;
- Lead development of and maintain an engaging, easy to use and real-time results dashboard that showcases project activity and supports identification of lessons, trends, opportunities for adapted programming and need for research/learning.

C. Continuous data collection, quality assurance and project reporting
- Oversee and execute MEL activities as per the Annual Work Plan, with particular focus on results and impacts as well as on lesson learning.
- Prepare a quarterly results tracker with key activities, indicators, baseline and targets under four result areas to obtain quarterly progress towards attainment of the annual results
- Undertake regular visits to the field to support implementation of MEL and to identify where adaptations might be needed.
- Prepare draft TORs and evaluation questions for reviews and evaluations in accordance with UNDP guidance.
- Ensure that project’s results are well captured in the UNDP’s corporate platforms: Integrated Work Plan, ROAR, Annual Business Plan, Strategic Plan reporting etc.
- Draft all reports