Operational Support Specialist

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects, analyses and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood forest products. The Forest and Farm Facility (FFF) Team is a partnership between FAO, the International Union for Conservation of Nature (IUCN), the International Institute for Environment and Development (IIED) and AgriCord, housed in the NFO and supported under an umbrella programme and a multi-donor Trust Fund, focusing on climate-resilient landscapes and improved livelihoods. FFF sees the Forest and Farm Producer Organizations (FFPOs) which represent smallholders, rural women's groups, local communities and indigenous peoples' institutions as the key agents of change in rural landscapes. The position is located in the Forest and Farm Facility (FFF) Team of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.

Reporting Lines

The Specialist will work under the overall supervision of the Manager/OiC of the Forest and Farm Facility (FFF) and the direct supervision of the Lead FFF Forestry Officer. They may be called upon to collaborate with other FAO Divisions and teams.

Technical Focus

The Specialist will support effective programme operations, coordination, and delivery.

Tasks and responsibilities

The Specialist will contribute to and/or take responsibility for one or more of the following tasks\:

• Provide day-to-day operational support to the FFF programme team.
• Assist in the preparation, amendment, and closure of service contracts, LoAs, and DBGs, budget tracking, and reporting in line with FAO rules and procedures.
• Support the review of supporting documentation, interim and final reports submitted by Regional FFPOs and implementing partners.
• Support FFF operations with the closure of FFF Phase II including checking reports, payments and all relevant documentation provided for over 200 grants.
• Support the operational development of project and program documents using FAO’s project cycle.
• Support organization of missions, workshops, and events.
• Contribute to smooth communication and follow-up with regional and country teams.
• Assist as required with improved documentation, monitoring, and knowledge management.
• Track opportunities for funding for FFPOs and value chain actors. Task includes expanding the already existing initial list and conducting periodic monitoring/tracking of opportunities.
• Support operational appraisal of project proposals for FFPOs and SMEs funding opportunities, ensuring completeness and compliance with requirements.
• Assist in capturing good practices, lessons learned, and results from project implementation for programme final reporting and closure.
• Contribute to the consolidation of data and information across FFF countries, including funds and financing sources with potential interest for FFPOs (possibly with focus in selected countries/regions).
• For Consultant\: Assist in maintaining contacts/cultivate relationships with selected financing institutions that participate in blended finance meetings and matchmaking events (possibly with focus in selected countries/regions).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• For Consultants\: Advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO with specialization in international development, natural resource management, business administration, economics, management, or related field. In alternative, a first-level degree and two additional years of relevant experience may be considered.
• For PSA.SBS\: University degree or specific technical specialization in international development, natural resource management, business administration, economics, management, or related field.
• Minimum of 3 years of relevant working experience in programme or project support, preferably within FAO or similar organizations.
• Working knowledge (level C) of English.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Strong organizational, analytical, and writing skills.
• Familiarity with FAO’s contractual modalities and operational procedures is an asset.

Selection criteria

• Limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish) would be considered an asset

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT