Operations Assistant

Job Vacancy | Monday, October 13, 2025

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Advisory Division 1 (OMDA1) within the Office of Markets Development and Public-Private Partnership Department (OMDP). You will be based at our Headquarters in Manila, Philippines.

You will report to designated Technical International Staff and Officer (as applicable)

Your Role

As an Operations Assistant, you will provide operational support for project teams and perform secretarial responsibilities for designated TI staff. You will provide support in processing, administration and monitoring projects for assigned project teams, and in managing daily office operations and coordinating administrative activities for the assigned TI staff.

You will:

• Assist in the administration and implementation of technical assistance, including consultant recruitment, contract management, and claims processing.
• Assist in maintaining and updating project records in OMDP Project Management Dashboard and other relevant systems and databases.
• Assist project teams' research activities including collecting data to support reports and presentations.
• Ensure that all correspondence, project reports, technical assistance reports, project completion reports, and other documentation for supervisors are prepared, submitted on time, and in compliance with ADB's standards and templates.
• Provide front-desk support for OMDA1-related operations as needed, ensuring all requests, queries and correspondence are screened and promptly referred to concerned staff.
• Ensure coordination of supervisors' schedules calendar and arranging appointments, meetings, travel and accommodation, as specified by the supervisors and following ADB procedures.
• Ensure that the office filing systems and digital and physical documents are organized and updated following an existing framework for easy retrieval.
• Maintain adequate stocks of office supplies as required. Provides back-up support to other administrative assistants.

Qualifications

You will need:

• Bachelor's degree in business administration, social science or other related fields.
• At least 5 years of relevant work experience.
• Proficiency in Office 365 and other standard word-processing, spreadsheet and graphics software commonly used in multilateral organizations; familiar with videoconferencing tools such as MS Teams and Zoom.
• Good memo composition and editing skills.
• Strong time management skills, independently prioritizing tasks, project deliverables and meeting deadlines in line with standard operating procedures and supervisory direction.
• Good composure.
• To maintain confidentiality when handling sensitive project, procurement and staff information.
• To liaise and work with staff within own work location and throughout the organization, and work with individuals from different cultural/national backgrounds.
• Proficiency in written and verbal English
• Please refer to the link for ADB Competency Framework for Technical Local Staff Grade (TL1).

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Career FAQ for more information.

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