Facilities Management Clerk: (Open to external applicants) 2 positions

Background

The UNDP Country Office administers and manages common premises and shared services on behalf of the co-located UN agencies, funds, and programs. The Common Premises Unit is established to ensure the efficient, secure, and cost-effective management of all common premises, assets, and services. The unit's objective is to provide high-quality support services to all Participating Agencies, enabling them to focus on their core mandates. 

Under the guidance and durect supervision of the Engineering Specialist – Head of Facility & Engineering Unit, the Facilities Management Clerk will be responsible for the following duties ensuring high quality, accuracy, and consistency of work. The Facilities Management Clerk promotes a client-oriented approach in the unit consistent with UN/UNDP rules, regulations, policies, and procedures.

Duties and Responsibilities

Document and information management

• Collects and compiles information, makes simple cost calculations, and translates statistical data into graphs.
• Secures signatures of authorized personnel for approval of projects, requisitions, invoices.
• Maintains and monitors a filing system for requisitions, original construction documents, architectural, structural, electrical, and mechanical drawings.

Coordination of maintenance and groundskeeping

• Generates appropriate work orders and blueprints and dispatches them to the appropriate trade shops to proceed with alteration work for the maintenance of gardens, outer areas, and sanitation.
• Follows up on pending requisitions and requests for additional work and priority services.
• Maintains and controls any request for copies of architectural, structural, electrical and mechanical plans.

Administrative support

• Catalogues drawings, sketches and construction documents in manual and electronic format.
• Takes dictation and types requests for supplies and contractual services and utility projections correspondence.
• Controls stock of office supplies of the section.

The incumbent shall perform other duties within their functional profile, as deemed necessary, for the efficient functioning of the of the Office, Organization.

Institutional Arrangement

The Facilities Management Clerk will work under the direct supervision of Engineering Specialist – Head of Facility & Engineering Unit.

Competencies

Required Skills and Experience

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

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