Manager, Philanthropy

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Manager, USAP West and Estate Administration, plays a dual role within the USA Philanthropy Department, supporting both the USAP West fundraising team and the Estate Administration function. This position offers a flexible 50/50 time split between the two areas and provides a unique opportunity for professional growth in frontline fundraising and gift administration.

In partnership with USAP West Officers, the Manager will help drive strategy and execution for high-net-worth donor portfolios, supporting cultivation, solicitation, and stewardship efforts. The Manager will also coordinate donor communications, reporting, and database management, ensuring seamless engagement and accurate recordkeeping.

On the Estate Administration side, the Manager will oversee the processing of beneficiary claims and small estate tasks, collaborating with Legal, Finance, and Philanthropy teams to ensure timely and accurate handling of estate gifts.

Key Responsibilities:

USAP West:
•    Collaborate with Officers to implement donor strategies and manage portfolios.
•    Draft donor correspondence, including letters and contact reports.
•    Support bank transaction documentation in compliance with IRC and donor policies.
•    Prepare materials and briefings for donor meetings and internal strategy sessions.
•    Track stewardship requirements and timelines for assigned donors.
•    Serve as liaison between donors, prospects, and field staff to ensure clear, strategic communication.
•    Coordinate with Prospect Research, Analytics, and Operations to manage the full donor lifecycle.
•    Maintain and update donor records in Salesforce, including proposals, reports, and communications.
•    Oversee internal review and approval processes for donor materials.
•    Lead or support special projects as assigned.

Estate Administration:
•    Manage claims for retirement accounts and life insurance distributions.
•    Communicate with estate representatives and coordinate document processing across departments.
•    Facilitate notarization and authentication of estate documents (notary certification required within 6 months; training provided).
•    Maintain estate records in Salesforce and organize electronic and physical files.
•    Work with Global Donation Operations to ensure accurate processing of estate distributions.
•    Perform additional estate-related tasks as needed.

Qualifications:

Education and Experience:
•     Bachelor’s degree or equivalent 2–3 years of relevant experience in fundraising, nonprofit, marketing, or sales.
Skills:
•    Strong organizational and time-management abilities.
•    Excellent attention to detail and problem-solving skills.
•    Ability to manage multiple priorities and meet deadlines.
•    Exceptional interpersonal, written, and verbal communication skills.
•    Experience handling confidential information with discretion.
•    Proficiency in Microsoft Office and CRM systems (Salesforce preferred).
•    Ability to interpret financial data and adapt to shifting priorities.
•    Commitment to humanitarian, social justice, and immigrant community causes.
•    Understanding of the U.S. fundraising landscape.

Work Environment:
This hybrid role requires remote work approximately 50% of the time. Candidates must have a suitable home workspace and be flexible with work hours to accommodate West Coast team schedules.

Compensation: (Pay Range: $63,000 - $72,000) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. 

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.