Grants Management Specialist

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and whenever possible for the fulfillment of the wish to return home. DRC has been present in Uganda since 1997, implementing projects across the country with a current focus on the refugee situation in the West Nile and southwestern regions, as well as on non-refugee humanitarian and development needs in the Karamoja region. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. 

DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as a Grants Management Specialist.

The overall purpose of the role:

Ensure that DRC is compliant with country grant management guidelines, lead on donor obligated reporting, and liaise with the Support Services team on donor-requested information.

Your main duties and responsibilities will be:

Responsibilities:

Grants management and compliance

• Assess and build the country office’s capacities to comply with DRC's grant management guidelines and donor compliance.
• Ensure country office compliance with grants management system (GMS) on Dynamics.
• Ensure all the grants’ related information is well organized and follows a clear filing structure on SharePoint.
• Assist country office in preparing, facilitating, and following up on grant meetings as well as in drafting, finalizing, and sharing minimum set of documents required for grant meetings.
• Actively participate in monthly Project Management Meetings of on-going projects and disseminate grants management resources and updates to the team.
• Support the tracking of donor financial disbursement against signed contracts.

Reporting

• Gathering inputs from the programme and MEAL team, follow up, as per the grants tracker and provide quality review to ensure timely, accurate submission of reports.
• Assist Programme Quality Assurance unit in conceptualizing and facilitating the implementation of programme quality tools developed including reporting schedules.
• In close collaboration with programme and MEAL team, support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve programme design and implementation strategy.
• Liaise with the programmes and MEAL team and facilitate OPM and UNHCR’s reporting to the Refugee response plan.

Partnership management:

• Facilitating partner assessment process and drafting, finalising and sharing minimum set of documents for successful partnership management.
• Assisting the Partnership Specialist in drafting and finalising partnership agreements.
• Assisting the programme and support team in partner capacity building.

Others

• Contribute and lead on communications tasks, as appropriate.
• Liaise with finance colleagues on budget follow-up and expenditure levels of running grants; support with preparation for scheduled audits.
• Conduct or facilitate training for the country or regional office, including but not limited to proposal development, and/ or reporting.
• Inductions of new colleagues.
• Assist the Programme Development and Quality Manager with proposal development tasks, including providing input to narratives, budget narratives, and other required annexes as appropriate
• Other tasks as identified by the Programme Development and Quality Manager.
• The Grants Management Specialist may be asked to carry out other duties requested by the Partnership Specialist - but always in the scope of this job description.

About you

To be successful in this role, we expect you to have at least 3 years of grants management experience with an international NGO. Moreover, we also expect the following: 

Required

• A Bachelors degree in Social Sciences, International Development, Economics, Management or other relevant field.
• Knowledge of donor rules, regulations, and procedures of donors, including but not limited to US and European donors, EU funding mechanisms, UN agencies and foundations.
• Proven experience in successfully submitting reporting packages.
• Proven experience in capacity building and training of national staff and partners.
• Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication.
• Skilled in obtaining information necessary to accomplish duties.
• Ability to prioritise work, multitask, and meet deadlines.
• Problem analysis and problem resolution at a functional level.
• Ability to quickly research, learn and disseminate new knowledge and information.
• Ability to communicate technical ideas and concerns in a non-technical environment.
• Ability to adapt and learn.
• Strong organization and planning skills, detail-oriented.

In this position, you are expected to demonstrate DRC’s five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: 12 months.
• Band: NM G2
• Designation of Duty Station: Kampala
• Start date: January 2026

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 30th October 2025

DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth should you receive a solicitation for the payment of a fee, please disregard it

For further information about the Danish Refugee Council, please consult our website drc.ngo.