This position is located in the Library and Archives of the United Nations Office at Geneva (L&A). The incumbent will serve as Project Liaison (Construction) for complex, multi-year, construction project for a purpose-built archives storage facility. In the framework of the New Archives Building Project (NAB), the incumbent will coordinate with internal and external stakeholders regarding the design and construction of the NAB. The NAB will be key to the preservation of the UN historical knowledge. The incumbent reports to the Knowledge Management Officer (P4), who acts as Project Officer for the NAB project, and under the overall supervision of the Chief of the Institutional Memory Section.

Within delegated authority, the Programme Management Officer will be responsible for the following duties: • Actively participates in the development, implementation and evaluation of the New Archives Building (NAB) project; contributes to the establishment of the project management team and coordination mechanisms for the NAB project; monitors and analyzes programme/project development and implementation; reviews architectural and construction related documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions; ensures that planned activities are carried out in a timely fashion and co-ordinates work in assigned areas with partners and clients, as appropriate; • Coordinates with the internal and external stakeholders, by assisting in developing the action plan to be used to manage the project. • Researches, analyzes and presents information gathered from diverse sources, in the field of architecture and construction. • Supports project development, including the review and analysis of timelines, milestones, budget and resource allocation, as well as preparation of progress reports and presentations to the NAB Project Board. . • Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc. • Coordinates support to consultative and other meetings, to include scheduling and documenting coordination meetings proposing agenda topics, identifying participants, preparation of documents and presentations, etc.; records decisions, actions and stakeholders communications • Serves as liaison for internal and external stakeholders involved in the architectural and construction components of the NAB project, by establishing effective communication channels and preparing meeting notes and reports. • Participates in monitoring and supports the delivery of technical studies, programming and procurement of external services, by reviewing technical documentation, coordinating feedback with relevant parties, ensuring project compliance with UN standards and project objectives • Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.). • Performs other duties as required.

Professionalism: Advanced knowledge and understanding of architecture and construction management for large scale projects. Ability to manage design and construction phases of large-scale projects. Knowledge of host country building codes and standards. Knowledge of specific requirements for archives facilities. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Fosters teamwork and communication among the team and across organizational boundaries. Works collaboratively with colleagues as a team to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Advanced university degree (Master’s degree or equivalent) in project/programme management, architecture, engineering, or a related field. A first-level university degree in the specified fields of studies in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Certification in Project Management (e.g., PMP, PRINCE2) is desirable.

A minimum of five years of progressively responsible experience in project or programme management, administration or related area is required. Experience overseeing design and construction on large-scale construction/renovation projects within the United Nations or a similar large multi-cultural international organization is required. Experience with change management within a construction / renovation project is required. Experience with content management for intranet and/or extranet websites is desirable. Experience with procurement of goods and services for a large-scale project is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English

and

French are required. Either Arabic

or

Chinese (Mandarin)

or

Spanish

or

Russian is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level III

UN Level III

UN Level III

UN Level III

French

UN Level III

UN Level III

UN Level III

UN Level III

Desirable Languages

Language

Reading

Writing

Listening

Speaking

Arabic

UN Level I

UN Level I

UN Level I

UN Level I

Chinese (Mandarin)

UN Level I

UN Level I

UN Level I

UN Level I

Spanish

UN Level I

UN Level I

UN Level I

UN Level I

Russian

UN Level I

UN Level I

UN Level I

UN Level I

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Appointment against this position is for an initial period of one year. The appointment against this position is limited to the United Nations Office at Geneva. Candidate selected for this position will be granted a fixed-term appointment limited ("FTA-limited") in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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