Training and Development Officer- AWARD (Internal Vacancy)

1.       AWARD Training Activities Coordination:

Seamlessly coordinate AWARD training activities for its fellowship programs and partner institutions in fulfilment of AWARD’s mandate by undertaking the following: -

• Timely planning, scheduling, and execution of courses as per the AWARD workplan.
• Course materials are prepared according to AWARD’s training standards.
• Training venue requirements outlined and shared with operations and other relevant units.
• Effectively communicate with participants regarding course schedules, course requirements, pre-course activities, deadlines and monitor progress.
• Administer course assessments, monitor progress and generate reports.
• Provide support during actual delivery by ensuring training tools and equipment are working and; trainers and participants’ needs are addressed.
• Maintain accurate records of training attendance, completion, training and evaluation reports.
• Attend inter-unit meetings supporting training deliveries.

2.Curriculum and Content development:

Actively participate in planning and design of curriculum for in person and virtual AWARD courses by undertaking the following: -

• Together with subject matter experts, participate in the design, development, reviews and updates of the AWARD courses curriculum and content.
• Ensure course content accuracy, relevance, and alignment with AWARD training standards.
• Format and edit learning materials such as pre-course activities, workbooks, handouts, and related learning aids for consistency, clarity and adherence to AWARD training standards.
• Enhance learning by sourcing for relevant interactive learning tools, and digital resources.
• Assist in evaluating the effectiveness of curriculum through learner feedback and performance data.
• Analyze course feedback and evaluations, provide feedback/reports to training partners, and to AWARD.
• Monitor emerging trends in agricultural research and development, instructional design, and learning technology.

3.       Trainers and Resource Persons Management:

Manage the contracts and terms of reference of AWARD Trainers and other resource persons in compliance with ICRAF and AWARD guidelines by undertaking the following: -

• Support the recruitment and onboarding of trainers and other resource persons.
• Maintain and update trainer’s database, areas of expertise and qualifications matrix.
• Actively participate in the allocation of trainers to various training activities as per AWARD’s workplan.
• Help prepare training budgets related to trainers’ consultation fees.
• Assist in drafting, reviewing, and processing trainer contracts, service agreements, and TORs.
• Ensure all trainer contracts are signed and filed in the designated folders.
• Track contract timelines, expiration dates, and renewals of training service providers.
• Ensure compliance with HR, procurement, or donor-related requirements.
• Maintain records of trainer payments and support the Finance Unit with relevant documentation to support payment processing.
• Ensure that trainers receive training briefs, programs, training materials, travel and logistical support.
• Attend and provide feedback during training post sessions debrief with the trainers.

4.Knowledge Management:

Manage the knowledge management of the AWARD training courses content, resources, tools and Learning Community Portal by undertaking the following: -

• Ensure learning resources such as workbooks, slides, handouts, reports (training and evaluation), learning aids are filed and easily retrieved.
• Gather reports, analyse participants and facilitators feedback and share with relevant units
• Assist in collecting, organizing, and categorizing training materials and reports.
• Support the development and maintenance of a vibrant learning resources repositories to serve AWARD training courses
• Ensure consistency, quality, and accuracy of information stored in knowledge systems.
• Support communication units’ activities by sharing relevant information for dissemination to stakeholders.
• Provide support to staff in accessing or retrieving training related materials.
• Assist with analysing learning portal usage and identifying gaps or improvement areas.

5.Pre-course and Post Training Follow up:

Support to develop, administer and follow up pre and post training activities to participants by undertaking the following: -

• Oversee development and implementation of digital communications strategies, including website updates, email marketing campaigns, and social media engagement.
• Oversee website management including timely website review and frequent updates as required.
• Track the online footprint and media mentions of AWARD and amplify these where appropriate.
• Analyse and report on digital performance and metrics to optimize communication strategies.

6.Liaison person with AWARD Stakeholders:

Maintain cordial working relationships with partner institutions, development partners and other related stakeholders to ensure seamless delivery of AWARD courses by doing the following tasks: -

• Assist in facilitating communication between training partners, participants and AWARD.
• Schedule and document meetings with stakeholders.
• Follow up on action items, requests from participants, trainers and related stakeholders.
• Maintain a contact database of key stakeholders and partners.
• Prepare formal congratulatory messages to AWARD alumni and stakeholders for key milestones as and when necessary.
• Follow up on disputes or complaints from participants and trainers and have them addressed by the relevant units/office.

Requirements

• Master’s degree in education, or training and development and/or related fields
• At least 5 years of progressive experience in capacity development, managing training programs, preferably in an international or regional organization.
• Knowledge of, and some experience with, Virtual Learning Platforms and Content Management.
• Knowledge and/or experience of managing e-learning resources.