Programme Associate

The Department of Programmes is the central management and coordinating function for programme delivery and capacity development.  It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with organizational strategy.

Reporting to the Programme Coordinator, the Programme Associate assists in the implementation of programmes and provides internal support functions to provide administrative and process assistance to programmes.

Summary of Functions:

• Provide administrative support to the Programme team and ensure process integrity;
• Support the coordination of work and information flow between projects and support functions;
• Carry out desk research on specific topics to provide input supporting the development of new proposals

Key results expected:

1- Provide administrative support to the Programme team and ensure process integrity, including:

• Support mission preparation, including preparation of Travel Requests, visa, etc.;
• Assist in the on-boarding of new Programmes employees, including preparing background readings;
• Ensure internal IDLO processes are followed; preparation and follow up of Travel and Payment Requests, Purchase Requisitions;
• Assist in organizing trainings, events, meetings, and campaigns and draft meetings minutes, including of calls with external donors/partners;
• Organize and maintain master file of programme-related data and materials, programme record files, technical publications, contracts, etc., available to management when requested;
• Support the implementation of consistent templates and tools across the various programmes;
• Assist with translations related to the programme.

2- Support the coordination of work and information flow between projects and support functions - focusing on the following:

• Support in processing contracts for Contractors/Consultants;
• Maintain up-to-date files and alert the supervisor of action needed to be taken;
• Coordinate with HR to ensure that administrative aspects of new hires are processed;
• Provide support to programme development, coordinating amongst programme teams and support functions;
• Coordinate the transmission of draft and narrative reports between offices/units;
• Initiate the process of obtaining signatures and approvals of documents, drafting and circulating routing slips;
• Assist in the organization of institutional and programme events/courses/external visits/presentations, and coordinate with other IDLO-interested departments about these.

3- Carry out desk research on specific topics to provide input supporting the development of new proposals, including:

• Concept notes, briefing notes, summary status reports, and donor narrative reports;
• Provide input into IDLO publications, communications materials, web content, etc.

Education and Experience

• University degree in Development, Law, International Relations, Political Science, or other similar field.
• 1-3 years of relevant experience providing process support to projects/programmes.
• Experience working in an international context is highly desired.

Languages

• Fluency in English is required.

Knowledge, Skills, and Abilities

• Familiarity with the standard programme and data management tools;
• Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT and internet software;
• Excellent written and verbal communication skills;
• Works well with others and actively participates. Shares information, contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries;
• Proven ability to see through tasks set and deliver results. The ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit;
• Ability and willingness to travel to field locations, if necessary;
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives.

For this locally recruited position, IDLO shall offer the selected candidate a local affiliate contract initially for 12 months, with the possibility of extension, subject to performance and availability of funding.

In addition, IDLO shall offer a yearly basic salary of  USD 15,360, medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: November 9, 2025