Resource Mobilisation Clerk

PURPOSE OF POSITION

The International Agency for Research on Cancer (IARC) is the specialized cancer agency of the World Health Organization. The objective of the IARC is to promote international collaboration in cancer research.

The role of the Services to Science and Research (SSR) Branch is to support the achievement of IARC’s scientific objectives through efficient and effective management of the Agency’s resources and provision of administrative services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC’s impact.

The Resource Mobilization and Management Office is a unit within the Budget and Finance Office (BFO), Services to Science and Research (SSR) Branch, responsible for providing support to various activities of IARC in respect of voluntary contributions made to IARC research projects through grants and direct funding.

The incumbent of this position will work part-time across two units within the Services to Science and Research (SSR) Branch: The Resource Mobilization and Management Office, which is part of the Budget and Finance Office (BFO), and the Enterprise Resource Planning (ERP) Project Management Office.

As a member of the team, and under the co-supervision of the Resource Mobilization and Grants Officer and the ERP Project Manager, the incumbent of the position will allow IARC to keep implementing the Agency’s projects effectively and efficiently. This dual-role position will also provide support to the ERP Project Office overseeing the new ERP system implementation.

DESCRIPTION OF DUTIES

Under the direct supervision of the resource mobilization and grants officer, the incumbent will perform the duties below in the role of Resource Mobilization Clerk:

1.Support the “IARC internal coaching” process for IARC applications to the European Research Council (ERC).

2.Monitor policy changes and ensure quality standards and compliance with funder guidelines, liaising with funders’ contact points for clarification of queries.

3.Prepare background materials to share information internally on donor specific requirements.

4.Support the setup of a working group to promote consistent approaches in project management across the agency.

5.Provide administrative support to the preparation and management of Memoranda of Understanding: act as focal point for providing administrative support on the preparation and clearance of MoU and for updating/following up of ongoing MoUs, manage related projects in the PP.

6.Provide administrative management support to IARC consortia including but not limited to International Collaboration for Cancer Classification and Research (IC3R) and Cancer Prevention Europe (CPE).

7.Provide backup support to colleagues within RMO as necessary to ensure the smooth functioning of activities; answers queries relating to assigned tasks and performs other related duties as assigned by supervisor

Under the guidance of the ERP Project Manager, the incumbent will perform the temporary duties for the ERP project duration:

Administrative support, documentation and liaison:

1.Organize and scheduling meetings, workshops, travels, visitors, and project-related events.

2.Provide support for meetings: preparation, background materials, taking minutes, logistics, procurement (if needed), documentation.

3.Assist with documents formatting, proofreading, version control, storing and filing systems.

4.Support the preparation of presentations and reports, update project documentation, under the guidance of the Project manager and/or Technical Lead.

5.Assist with follow up on actions plan, reminders and escalation to the Project Manager of all issues and concerns observed.

6.Respond to routine inquiries and redirecting complex issues to appropriate team members.

7.Support the testing of the new system (UAT) and capturing issues and required improvements.

8.Support in preparing training materials, internal communication, and announcements on Intranet.

9.Ensure, under the guidance of the ERP Project Manager, Change Manager, Technical Lead, internal presentations of features and functionalities of the new ERP system to relevant groups within IARC.

10.Make recommendations on the relevance, type, timing, and content of the administrative actions required to optimally perform and deliver the work.

WHO COMPETENCIES

·Producing results

·Moving forward in a changing environment.

·Teamwork

·Communication

SKILLS

Essential:

·Careful attention to details.

·Capable of maintaining a high degree of effectiveness in a multi-tasking role, managing priorities, and working to challenging timescales.

·Familiarity with relevant Office software (Word, Excel, PowerPoint, Outlook, SharePoint).

·Good interpersonal skills and ability to work in multicultural environment.

·Excellent organizational skills and ability to work as a member of a team.

·IT literate with quick learning curve on new IT tools

Desirable:

·Knowledge of public health fields, preferably cancer related topics/subjects.

·Ability to learn and apply IARC/WHO rules and established procedures.

·Basic understanding of Project Management and Change Management.

REQUIRED QUALIFICATIONS

EDUCATION

Essential:Graduation from secondary or commercial school (DUT, BTS or equivalent).

Desirable:First level university Degree in public or business administration, or international cooperation or any other relevant degree.

Training in WHO’s Project Management Methodology (from Project Management Centre of Excellence).

PROFESSIONAL EXPERIENCE

Essential: At least 2 years of relevant administrative experience, part of which is in project management support.

Desirable:Experience in an international environment or institution i.e. WHO or UN.

Experience in the administration of donor agreements.

Exposure to ERP implementation project.

USE OF LANGUAGE SKILLS

Essential: Excellent knowledge of English and working knowledge of French.

Desirable: Working knowledge of another UN official language (Arabic, Chinese, Russian, or Spanish).

OTHER SKILLS (e.g. IT)

Knowledge of Microsoft 356 office package.

REMUNERATION

The fixed remuneration for the above position currently amounts to EUR 3,058 per month and is expressed net of income tax but before deduction of the employee share contributions for mandatory participation in the United Nations Joint Staff Pension Fund (UNJSPF) and in the Organization’s private insurance plans covering health, accident, illness, and disability.

Other benefits include different types of leave and allowances for dependent family members.

Employment status is that of an international civil servant.

Note: due to the legal status of WHO/IARC as an international organization, its staff do not contribute to and do not generate benefits in French mandatory schemes for health insurance (“assurance maladie”), pension (“assurance vieillesse/retraite or unemployment (“Pôle-Emploi”) throughout their period of employment with the Agency.

ADDITIONAL INFORMATION

·This vacancy notice may be used to fill other similar positions at the same grade level or lower.

·Appointment to this position is of temporary nature as highlighted in the contract duration above.

·This post is subject to local recruitment and will ideally be filled by persons residing within the local commuting area of the duty station.

·Only candidates under serious consideration will be contacted.

·A written test and/or presentation/seminar may be used as a form of screening.

·If your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. IARC/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.

·According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

·Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules, and Manual noting that first year of fixed term contracts is a probationary period which may be extended subject to performance evaluation.

·For information on IARC’s operations please visit: https://www.iarc.who.int, and for more general information on WHO's operations please visit: http://www.who.int.

·IARC/WHO is committed to creating a diverse and inclusive environment of mutual respect. The IARC/WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic, and socio-economic backgrounds, or any other personal characteristics.

·IARC/WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Participating Stateshttps://www.iarc.who.int/equity-diversity-and-inclusion-at-iarc are strongly encouraged to apply for IARC/WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

·An impeccable record for integrity and professional ethical standards is essential. IARC/WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the IARC/WHO Values Charter https://www.iarc.who.int/about-iarc-who-ethics into practice.

·IARC/WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the IARC/WHO workforce have a role to play in promoting a safe and respectful workplace and should report to IARC/WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, IARC/WHO will conduct a background verification of final candidates.

·IARC/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·IARC/WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to fully express and develop their talents.

·The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.