Intern, Logistics and Procurement

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization,
(iii) Management and Accountability and (iv) People and Strategy.
The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The Logistics and Procurement Intern will provide essential support to the IFRC Mozambique Country Cluster Delegation's logistics and procurement functions, ensuring efficient and compliant operations that align with IFRC standards and procedures. This internship offers a valuable opportunity to gain practical experience in humanitarian supply chain management within a dynamic international organization.

Procurement Support:

•Assist in the full procurement cycle, from requisition to delivery, ensuring adherence to IFRC procurement procedures.

•Support the generation of Request for Quotations (RFQs) and Invitation to Bids (ITBs), collect quotations, and assist in comparative bid analysis (CBA).•Help in drafting Purchase Orders (POs) and service contracts, ensuring all necessary documentation is in place for a complete audit trail.

•Follow up on the delivery of goods and services, ensuring timely and accurate reception and dispatch of supplies.

•Support customs clearance processes for imported goods.

•Assist in maintaining an accurate and up-to-date supplier database and actively explore local market conditions for new sourcing opportunities.

•Support the timely submission of procurement-related reports.

Logistics and Fleet Management Support:
•Assist in the coordination of goods movement, including transportation and distribution, to ensure timely delivery to intended beneficiaries or locations.

•Support the management of car booking for staff, airport pick-ups and drop-off, including keep record of the mission orders.

•Assist with vehicle fleet management tasks, including tracking vehicle logbooks, fuel consumption, and coordinating basic vehicle maintenance and servicing schedules.

•Support administrative tasks related to logistics, such as preparing and filing documentation.

•Provide support for airport pick-up services for delegates and visitors when required.

Documentation and Reporting:
•Ensure all logistics and procurement documents are properly filed, archived, and easily traceable for audit purposes.

•Assist in preparing basic reports related to procurement, inventory, and fleet activities.

•Contribute to the continuous improvement of logistics and procurement processes by identifying areas for efficiency gains.

Compliance and Coordination:
•Ensure all activities comply with IFRC's financial, procurement, and logistics policies and procedures;

•Adhere to the IFRC's Code of Conduct, Principles and Rules for Red Cross and Red Crescent Humanitarian Assistance, and security regulations;

•Collaborate effectively with other IFRC departments, Mozambique Red Cross National Society, and external partners to ensure smooth operations.

• Work actively towards the achievement of the IFRC’s goals;
• Abide by and work in accordance with the Red Cross and Red Crescent principles;
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Currently enrolled in or recently graduated with a Bachelor's degree or equivalent in Logistics, Supply Chain Management, Business Administration, Commerce, or a related field.

• Prior volunteer or work experience in an office environment is an asset.
• Experience with data entry, filing, and basic administrative tasks is preferred.
• Experience with humanitarian or non-governmental organizations is an advantage

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Good verbal and written communication skills in English and Portuguese.
• Ability to work effectively in a multicultural environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Proactive, with good judgment and initiative.
• Good stress management skills and ability to work under pressure.
• Basic understanding of humanitarian principles and the Red Cross/Red Crescent Movement is a plus.

• Values: Respect for diversity; Integrity; Professionalism; Accountability;
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust;
• Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others.