Intern – Finance Documentation Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background

As part of the ongoing audit of the 2017–2019 financial statements, the auditors have requested several missing supporting documents that must be retrieved, scanned, and submitted promptly.
These supporting documents are critical to ensuring the completeness and accuracy of the audit trail for the stated periods.

Given the volume of files to be reviewed and scanned within a limited timeframe, additional temporary support is required. The Finance team is currently focused on ongoing operational priorities, and the assistance of an intern will help ensure the timely and accurate completion of this task while maintaining proper documentation standards.

Objective

To assist the Finance Department in retrieving, scanning, and organizing the missing supporting documents requested by the auditors for the financial years 2017–2019.

Scope of Work

• Document Retrieval: Locate and pull out the required physical supporting documents from the archives for the years 2017–2019, as per the auditors’ request list.
• Scanning: Digitize the identified documents using scanning equipment, ensuring all pages are legible and complete.
• File Naming and Organization: Save scanned files in accordance with Finance’s standardized naming conventions and organize them into the appropriate digital folders for audit submission.
• Verification: Review scanned files to ensure completeness and clarity, re-scanning as needed.
• Confidentiality: Maintain strict confidentiality of all financial records and comply with internal data protection procedures.
• Reporting: Provide regular progress updates to the Finance focal point and flag any missing or unclear documents immediately.

Expected Deliverables

• All auditor-requested supporting documents for FY 2017–2019 retrieved, scanned, properly named, and stored digitally in the assigned folder.

Qualifications and Skills

• Basic computer skills, including scanning and file organization.
• High attention to detail and accuracy.
• Ability to handle sensitive financial documents responsibly and maintain confidentiality.
• Organizational and time management skills.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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