Executive Coordinator & Trustee Liaison

Application Instructions:

Please note that the application period ends at 12:00 am on due date listed and plan to submit your application by 11:59pm the day before.

YOUR POSITION WITH TNC:

The Executive Coordinator & Trustee Liaison will be responsible for providing direct administrative support to two senior leaders in California and serve as the liaison to the California Board of Trustees. The preferred location for this position is the SF Bay Area, however all home or TNC offices based in CA will be considered.

ESSENTIAL FUNCTIONS:

The Executive Coordinator & Trustee Liaison will perform a variety of high-level administrative tasks to support two senior leaders in California that oversee Conservation Programs and Business Operations. This may include calendar management, drafting correspondence, travel arrangements, meeting and special events logistics.

In addition, this position serves as Trustee liaison for the chapter. Our Trustees are some of our most loyal and generous supporters and advisors. They span industries but share our passion for solving problems for people and nature. The Trustee liaison manages a complex workload to prepare for and run three annual Board meetings, coordinate Board Committees, manage the nominating and governance processes, and provide excellent service to make sure the Trustees’ experience with the Conservancy is flawless.

Part of an excellent Trustee experience is the development of a suite of high-quality materials that adhere to TNC’s brand standards and style guidelines. For each meeting, this position will project manage the creation of pre-reading materials, PowerPoint presentations, and post-meeting materials, including taking accurate and clear minutes. This provides an opportunity to work directly with conservation teams across land, water, oceans and climate who are solving critical conservation challenges, as well as key partners in marketing and development, making this position one of the most wide-reaching in the chapter.

The Executive Coordinator will develop extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices in order to improve effectiveness. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders, including members of the Board of Trustees, all levels of staff, donors, volunteers, vendors, and business relations. They will take on additional duties to enhance the work of the team. Such duties may include, but are not limited to, project management of projects within the scope of the leaders they support, developing documentation, and/or enhancing the systems and tools used by the teams.

RESPONSIBILITIES & SCOPE:

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines;

• Work within scope of program’s strategic goals;

• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally;

• Conduct purchasing, processing invoices and transfers, negotiating and contracting with vendors;

• Participate in budget preparation;

• Maintain confidentiality of frequently sensitive and emotionally-charged information;

• Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.

• May participate in complex negotiations;

• Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs;

• Travel throughout California and work flexible hours, as needed; and

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

MINIMUM QUALIFICATIONS:

• Bachelor’s degree and 3 years related experience or equivalent combination;

• Experience generating reports, and analyzing and interpreting data;

• Experience managing the schedule and contacts of a senior leader;

• Experience with database management; and

• Experience working across departments.

DESIRED QUALIFICATIONS

• Ability to implement complex processes;

• Ability to use existing technology to achieve desired results;

• Demonstrated experience using diplomacy and tact to build strong relationships;

• Experience coordinating projects;

• Experience interpreting guidelines to achieve desired results;

• Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks; and/or

• Successful experience implementing strategic program goals.

The starting pay for this position is within the range of $70,304 – $90,225. This range only applies to candidates whose country of employment is the USA and state of employment is California. Where a successful candidate’s pay will fall within this range will be based on a variety of factors including the candidate's location, qualifications, skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.