EUAA Administrative Assistant - Interim Support - ICS

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS, PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

Administrative Assistant - interim support

Location: EUAA HQ - Valletta Grand Harbour

Tentative start date: ASAP.

Salary Category III - Gross monthly: 3,062.39 Euros.

Job Description

The job holder will work under the supervision of the HoS, providing support to the ICS TR team, where day to day tasks are coordinated by the team leader. He will also support the ICS horizontally and across the geographic teams, including but not limited to the following duties:  

• Support in the implementation of the EUAA-TR Roadmap
• Provide technical support in the development of future roadmaps and other projects
• Organize capacity building activities by drafting invitation letters, preparing circulation folders, taking care of organizational and practical arrangements for participants, preparing relevant material for the activities (e.g. attendance lists, agendas, evaluation forms, certificates), preparing and sharing reimbursement forms with participants; working as Data Entry Agent in Paperless and processing reimbursements for participants 
• Draft and prepare presentations, minutes, emails, official letters, briefings and circulation folders 
• Assist the Sector with various administrative tasks, including updating TCS database, liaising with Logistics, ICT and Events Sector 
• Desk research, collection and analysis of information 
• Coordinate project interventions and prepare and update project documents accordingly 
• Support stakeholder management and communication functions
• Support planning, monitoring and evaluation functions 
• If requested by the HoS, support other teams or horizontal functions, including on issues such as preparation of study visits to HQ, 
• Perform other tasks/duties as required by the HoS.

Minimum Qualifications & Experience

• Post-secondary education attested by a diploma

OR

• Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field combined with appropriate professional experience of at least 3 years relevant to the function

Required Skills and Competencies

• Proficiency of English (minimum B2); 
• Very good communication and drafting skills; 
• Be able to work in a proactive, organised manner and to prioritise activities. 
• S/he should have the ability to work in a team, having an eye for detail, accuracy, ability to analyse and structure information, to conceptualise problems and implement solutions.
• Advanced Computer skills, very good knowledge of MS Office suite (Excel, Word, PowerPoint); user support skills.

IMPORTANT NOTICE

By applying for this position, the candidate confirms that they have fulfilled any obligations imposed by the laws on military service, meet the character requirements for the duties involved, and are entitled to their full rights as citizens.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: ZO828