Management Services Assistant, Fleet SC5

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Management Services Assistant, Fleet SC5

TYPE OF CONTRACT: Service Contract, SC 5

UNIT/DIVISION: Management Services

DUTY STATION (City, Country): Djibouti, Republic of Djibouti

DURATION:  6 months

REPORTING LINE: Management Services Officer

ORGANIZATIONAL CONTEXT:

WFP's strategy in Djibouti is aligned with Djibouti Vision 2035 and takes into account the African Union's regional strategies, in particular Agenda 2063 and the Malabo Declaration on Accelerated Agricultural Growth, and IGAD's sub-regional strategies. It is also aligned with the UNDAF for 2018-2022 and builds on the relevant recommendations of the Zero Hunger Strategic Review. The fight against poverty is a major avenue for tackling food insecurity in Djibouti. Agricultural potential is limited, but the agriculture, livestock and fisheries sectors offer opportunities for direct assistance to rural households exposed to food insecurity and malnutrition.

The two pillars of the WFP's strategy are as follows:

- Providing equitable employment for women and men in the most vulnerable households. 

- Using safety nets to ensure access to assistance that meets basic needs, including food security.

DESCRIPTION OF DUTIES:
The Management Services Unit in the Djibouti Country Office supports in the delivery of quality, customer-focused, value for money administrative services that enable staff in country operations to deliver food assistance to beneficiaries, in line with WFP strategy.

KEY RESPONSIBILITIES:
1. Oversee the daily operations of WFP-owned and/or leased vehicles, including their assignment to staff with the necessary documentation.
2. Ensure proper and timely maintenance schedules, servicing and repairs of vehicles to guarantee their roadworthiness.
3. Manage drivers’ recruitment, training, performance evaluation, and safety awareness programs.
4. Monitor fuel consumption, spare parts usage, and vehicles & generators performance; ensure accountability and prevent misuse.
5. Implement and manage vehicle tracking systems (e.g., GPS, Fleet Wave), analyze data and provide recommendations for an informed decision-making.
6. Ensure adherence to UN security and safety standards, including road safety protocols and accident response procedures.
7. Prepare and manage fleet budgets, and report regularly on fleet KPIs, cost-efficiency and sustainability.
8. Coordinate with other UN agencies and logistics clusters to enhance fleet coordination and shared services.
9. Supervise fleet staff, build capacity, and promote continuous improvement practices.
10. Maintain up-to-date records and documentation for audits, compliance checks, and donor reporting.
11. Ensure UN Mobility platform and Fuel App are regularly used by staff and drivers and the feedback mechanism for drivers is maintained for improvement in fleet services.
12. Ensure submission of relevant monthly reports to share the fleet situation and highlight any issues for attention of supervisor regarding vehicles and/or drivers' performance.
13. Coordinate with relevant stakeholders regarding disposal of vehicles/generators/tyres and ensure to secure necessary approvals and clearances to include them in the disposal process.

14. Ensure drivers performance is reviewed on monthly basis and their PACEs are updated in the PACE platform on time.
15. Perform any other task assigned by the supervisor

QUALIFICATIONS AND EXPERIENCE

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable (but no required).

Experience:

Five (5) years of relevant professional experience or three (3) years of experience with a Bachelor’s degree or higher.

Functional capabilities

• Ability to manage and monitor daily fleet operations, ensuring timely maintenance, compliance with safety standards and accurate documentation.

• Demonstrate organizational and analytical skills to track fuel consumption, vehicle performance and generate reports for informed decision-making.

• Communicate effectively with internal teams, external vendors and partners to coordinate fleet services and resolve operational issues professionally.

• Attention to detail and adaptability in using fleet management tools and implementing UN security and road safety protocols.

Desired experience for entry into the role:

Has experience managing and monitoring fleet operations including vehicle maintenance schedules and compliance with safety standards.

Language:

Fluency in both oral and written French language. Intermediate knowledge (level B) of English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.