Supply Chain Coordinator

Job title: Supply Chain Coordinator

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

Overall purpose of the role:

The overall purpose of the role:

The Supply Chain Coordinator’s main objective is to provide support in the Supply chain department in efficient and effective Logistics implementation and smooth running of departmental operations of capital office with emphasis

support logistics/procurement staff and functions including implementation of DRC Dynamics. The role expected to contribute to strengthen the overall supply chain functions. This position will also ensure implementation of audit recommendation related to logistics and procurement.

The post holder will be expected to assist the Supply Chain Manager in national and international procurement, custom clearance of supplies in coordination with the logistics cluster, follow up for warehouse management processes country-wide, fixed asset, and fleet management and ensuring that all logistics operations are managed and maintained in an efficient manner as per DRC’s internal and donor procedure & as per the Operations Handbook.

DUTIES & RESPONSIBILITIES

Key Responsibilities:

Procurement

• Assist Supply Chain Manager (SCM) with planning, supplier sourcing, market assessments, national, regional, and international procurement, and Liaison with local authorities for securing import permits, for supplies and equipment into Sudan.
• Lead on emergency procurement in consultation with program team at national and area level. Work closely with program counterparts in developing procurement plans for all grants and keeping them updated periodically. 
• Ensure procurement is fully compliant with the DRC Operations Handbook and donor requirements from request to final delivery
• Conduct Supplier performance reviews for global/regional suppliers and share feedback with SCM.
• Maintain a tracker to capture the performance of all regional/global suppliers for each transaction to gauge the performance of suppliers and maintain accurate supplier performance scorecards.
• Assist SCM in developing suppliers for sustainable value-added procurement at the regional level and in-country (Gedaref, Darfur, South Kordofan, White Nile, and port Sudan).
• Organize procurement training for program staff and small-scale refresher training for procurement staff.

• Actively participate in Logistics Cluster for Sudan or any other forum of SC for information-sharing activities (Market surveys, supplier database, host country rules, and regulations).
• On behalf of the DRC liaise with local authorities (HAC, Customs, and other ministries/departments) to secure duty exemption permits for all international shipments/consignments.
• Develop and regularly update cross-border and Import procedures and ensure all DRC Cross Border SoPs are aligned with new changes and disseminated to all concerns.

Fleet Management

• Assist SCM for compliance and implementation of Operations Handbook.
• Coordinate Logistics officer and with program and perform right sizing of fleet exercise.
• Ensure an effective fleet management practice in DRC especially for the service contract vehicles for all country

Asset Management

• Assist SCM and support in compliance and implementation of Operations Handbook on asset management.
• Support country & Field SC team for monthly comprehensive country reports on Inventory/Assets, compile all report and provide to SCM

Inventory and Warehouse Management

• Assist SCM for ensuring compliance and implementation of Operations Handbook on inventory and warehouse management.
• Organize training for program staff and warehouse staff on stock ownership, stock management, release and accountability of stock return etc.
• Provide monthly comprehensive country report on warehouse inventory to SCM (list and stock value in hand).

DRC Dynamics ERP System

• Ensure proper application of DRC Dynamics supply chain processes (mainly P2P and Asset Management) in the operations.

Apply reports and data analytics from ERP supply chain system to improve supply chain performance

SKILLS AND EXPERIENCES

Experience and technical competencies:

1.   Minimum 5 years of experience in humanitarian logistics management within the field of Supply Chain Management, Fleet Management, Asset Management, and Distribution Support
2. At least 3 years' experience with people management
3. Knowledge and experience of dealing with service providers and contractors’ management in an emergency context or conflict zone.
4. Proven Management and supervision skills, team player, and proven commitment to accountability practices.
5. Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
6. Experience with standard procurement procedures and documentation.
7. Experience with construction and site project management
8. Experience with auto mechanics or electrical installations
9. Experience working in an (I)NGO
10. Stable and robust character.

Strong analytical and conceptual skills.

EDUCATIONAL QUALIFICATIONS:

Master’s Degree in Logistics and Supply Chain Management, Business administration or related field.

LANGUAGES

Fluent in both oral and written English, Arabic is desirable

 ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 12 months with possible extension to 24 months
• Band: N.M.G. Level /1
• Salary Range Starting from: USD 2,300.00
• Duty station: Port Sudan
• Start date: As soon as possible
• Closing Date for Application: 21/ Dec/2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.

WHAT WE OFFER      

1. Two Bonuses (during two Eid festivals)
2. National Social Insurance
3. Medical Insurance Allowance
4. Excellent Working Environment and Opportunity for Growth
5. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.   
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

If you have questions or are facing problems with the online application process, please visit Help applying | DRC Danish Refugee Council

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. Weare committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.