Procurement Assistant, ESGBV (Abuja, Nigeria)

International IDEA is collaborating with Action Appointments for this recruitment process. Applications should be submitted to https://www.actionappointments.co.za/idea-nigeria-2026

Context

 The International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy and enhance the rule of law. Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support. The Institute maintains a global network of experts, provides training materials, and offers strategic advice to democracy actors at the international, regional, and national levels. The Institute is headquartered in Stockholm with field offices in Africa and West Asia, Europe, Asia and the Pacific, and Latin America and the Caribbean.

International IDEA will be managing the “EU Support to End Sexual and Gender-Based Violence (ESGBV) in Nigeria” programme. This programme aims to reduce Sexual and Gender-Based Violence (SGBV) in Nigeria by strengthening laws and policies, expanding survivor-centred essential services and driving positive social-norm change. It will ensure that people in all their diversity with particular attention to women, girls and the most vulnerable have their rights promoted and protected from all forms of violence through legislation and effective enforcement, while improving the rule of law, tackling impunity, and enhancing access to justice through a more independent, effective, responsive, transparent and gender-sensitive justice sector. The programme also advances Sustainable Development Goals 5 (Gender Equality) and 16 (Peace, Justice and Strong Institutions). The programme outcomes are to:

1. Facilitate the strengthening, implementation, monitoring and enforcement of key legal and policy frameworks on the prevention of SGBV such as the Violence Against Person’s Prohibition (VAPP) Act, the response to SGBV and the protection of women, men, girls and boys in all their diversity;

2. Improve and expand access to essential services (health, justice, protection and other related services) to recover from experienced violence, especially for survivors from rural communities, conflict-affected communities, persons with disabilities and for victims of technology facilitated GBV; and

3. Build the capacity of and provide resources to women’s rights organisations, social movements and other civil society organisations to influence and advance progress on promoting favourable social norms to end SGBV.

The Procurement Assistant, under the guidance of the Procurement Officer, provides sound administrative and logistical support to ensure efficient, and cost-effective procurement processes for the ESGBV programme.

Duties and Responsibilities

 1. Supports the Procurement Officer on procurement and contract management issues;

2. Assists in planning and coordinating all procurement and contracting activities, reviews and analyzes procurement requisitions;

3. Assists programmatic and administrative staff on the application of International IDEA’s procurement and contract management policies and procedures;

4. Assists with the drafting of the Terms of Reference and other contractual documents for consultants and service providers;

5. Assists in the preparation, review, negotiation and administration of contracts / purchase orders, and service orders with specific vendors; Reviews cost proposals and pricing information;

6. Compares bids from vendors and makes sound recommendations on whom contracts will be awarded to;

7. Maintains the database regarding vendors performance and quality of products;

8. Processes procurement transactions through the ERP;

9. Carries out other duties and responsibilities related to the post that may be assigned from time to time.

Safeguarding

10. Shares responsibility and obligation to safeguard and protect populations with whom they work, including adults who may be particularly vulnerable and children;

11. Has a shared duty to safeguard from the following conduct by staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking of persons.

General Profile

 • Has developed knowledge and specialized skills through formal training or work experience and considerable on-the-job experience;

• Adds considerable value to team-based activities in their unit, and likely to act as an informal resource for colleagues; Collaborates with other entities of the Institute as required;

• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;

• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;

• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Reporting line

 • Procurement Officer, ESGBV.

Education and Experience

 • First degree preferably in business studies, other commercial programmes or social sciences;

• Minimum of two (2) years experience of relevant professional experience, in the field of procurement management;

• Knowledge of awards and contracts regulations and reporting requirements of EU and/or major donors required;

• Knowledge of the Nigeria context and experience with local market practices in Nigeria is required;

• Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, considered an advantage.

Terms of Contract:

• Local Post.

• Fixed term appointment for two (2) years.

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Nigeria for the duration of the contract. International IDEA is not able to support work permit applications. 

International IDEA is collaborating with Action Appointments for this recruitment process. Applications should be submitted to https://www.actionappointments.co.za/idea-nigeria-2026

International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.