Hospital Administrator

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

To ensure effective and efficient provision of general administrative services

(non-medical) in the hospital. they will oversee the Clerical officer, administrative assistants, Accountants , support, warehouse and maintenance staff to ensure undisrupted services.

Key Responsibilities:

• Ensure protection, development and maintenance of hospital facilities
• Facilitate use of Information, Communication and Technology to enhance service delivery
• Ensure effective human resource management and development
• Prepare monthly staff returns
• Support performance management by providing guidelines and tools to staff
• Ensure quarterly performance appraisals by all staff are conducted ,documented and submitted
• Ensure effective financial management in accordance with Government financial and accounting procedures
• Ensure safety and security of employees and patients within the hospital premises in accordance with the disseminate Occupational Safety and Health guidelines to staff
• Ensures that a proper fire safety and disaster plan is in place
• Ensure employee and customer satisfaction surveys are conducted annually and the findings and recommendations implemented
• Ensure that quality assurance systems are in place for monitoring service quality and for investigating incidents and complaints in the hospital
• Ensure that staff complies with the MOH quality assurance guidelines.
• Providing oversight in the procurement function and endorsing procurement documents under delegated authority from the Chief Executive Officer
• Protecting hospital land from encroachment and hospital property from burglary and pilferage.
• Ensuring deployment of security personnel to provide security and patrol the hospital and man gates at all times.
• Coordinate the preparation of the hospital annual operating plan and budget
• Ensure utilization of funds on planned activities is in accordance with the Authority to Incur Expenditure (AIE) and other financial regulations.
• Ensure reliable provision and efficient utilization of electricity, water, gas and communication supplies to the hospital.
• Ensure routine maintenance of motor vehicles and cycles.
• Maintenance of buildings non-residential
• Ensure timely repairs, rehabilitation or alterations to hospital buildings in consultation with the County Works Officer.
• Compound upkeep, Ensure that the hospital compound is well maintained
• Ensure that the hospital registry is functional at all times
• All administrative correspondence to and from the hospital are properly filed in the administration files.
• All correspondence or information about individual members of staff is filed in their respective personnel files.
• Ensure that the mortuary is clean and free from foul smell at all times.
• Ensuring that mortuary coolers and fridges are maintained in good condition
• Prepare and submit monthly or quarterly reports to the Medical Superintendent

Safeguarding:

Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment.

Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.

Key Result Areas:

• Infrastructure development and maintenance
• Human resource management and development
• Performance management
• Financial management and sustainability
• Occupational Safety and Security
• Satisfaction surveys
• Quality assurance
• Procurement Security for staff and patients
• Security for staff and patients
• Provision of utilities
• Transport management
• Estate management
• Records and Information management

Required Qualifications:

• Bachelor’s degree in Business administration, Health administration, or an MBA with Healthcare focus
• 3-5 years’ experience in a Management position preferably in a health sector
• Minimum three years’ experience as a Senior Health Administrative Officer in a high-volume hospital

Essential Skills and Core Competencies.

• Healthcare Systems Knowledge: Understanding hospital operations, clinical workflows, and regulatory compliance.
• Financial Management: Budgeting, cost control, and resource allocation.
• Human Resource Management: Staffing, performance management, and labor laws.
• Quality and Risk Management: Patient safety, accreditation standards (ISO, JCI).
• Leadership and Communication: Ability to lead multidisciplinary teams and engage stakeholders.
• Data Analysis and IT Skills: Familiarity with health information systems and data-driven decision-making.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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