Job Description
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
This is an expedited recruitment process open only to:
a) internal candidates and
b) former IOM staff members who were separated in the last 12 months due to the structural adjustment process.
This process is not open to external applicants, their applications will not be considered at this time.
Context
Under the overall supervision of the Chief of Mission in Slovakia and the direct supervision of the Senior Programme Associate, and in close coordination with relevant units, the incumbent will assist in providing protection support to vulnerable migrants, with a particular focus on the AVRR programme.
The role includes supporting staff and partners in capacity-building activities, helping with the identification and assistance of vulnerable migrants, and contributing to the delivery of protection services in line with IOM standards. The incumbent will also assist in project development and resource mobilization by collecting and updating information on Country Office needs and donor opportunities, supporting concept note and proposal preparation, and providing administrative support for donor and external relations. The position helps maintain communication and coordination between internal units, partners, HQ, and the Liaison Office, and contributes to information sharing, reporting, and implementation of internal procedures and guidelines.
Responsibilities
- Assist in the implementation and monitoring of project activities.
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
- Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
- Provides guidance/training to new/junior staff.
- Perform other related duties as assigned.
Qualifications
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
• Experience supporting case management, counselling, or direct assistance activities;
• Experience assisting in project development or administrative support for programmes, including tracking donor opportunities and contributing to proposal preparation;
• Experience supporting training or capacity-building activities for staff, partners, or community stakeholders;
• Experience in data collection, reporting, and maintaining programme records;
• Experience working in multi-cultural settings or with diverse populations is an advantage.
• Basic knowledge of migrant protection principles, case management, and AVRR programmes.
• Strong organizational and administrative skills to support project development, reporting, and donor tracking.
• Good interpersonal and communication skills, with sensitivity to cultural differences and vulnerable populations.
• Ability to assist in training and capacity-building activities, and support participatory methods.
• Basic research, data collection, and reporting skills.
• Teamwork and coordination skills to liaise with internal units, partners, and stakeholders.
• Attention to detail and ability to follow IOM standards and guidelines.
• Driving license B – active driver.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
This position is available on both a full-time and part-time basis.
The vacancy is only open to internal candidates. Staff members who were separated from service due to funding constraints will be considered as equivalent to internal candidates for 12 months following their separation (or from their commencement of SLWOP, as the case may be).
Required Skills
Job info
Contract Type: Fixed-term (1 year with possibility of extension)Initial Contract Duration: 12 months
Org Type: Country Office
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No