Sr Grants and Compliance Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of Head of Resources Management, the direct supervision of the Resources Management Officer (Grants & Compliance), the  functional supervision of the National Grants and Compliance Officer and in close coordination with relevant Units at Country Office, the Sr. Grants & Compliance Associate - CBI will be responsible and accountable for supporting institutional compliance processes in line with IOM rules, regulations and policies. This will be achieved through regular cross-functional reporting on compliance-related issues of concern, addressing recommendations made in external and internal audits, and other internal and external Organization-wide reviews. The incumbent will support the implementation and application of grant policies and procedures in compliance with established accounting standards, IOM’s and donors’ rules and regulations, and legal requirements to support high-quality programme implementation. 

Responsibilities

1. Support the coordination and monitoring of operational, administrative, and financial aspects of CBI in accordance with IOM policies, global standards, donor agreements, and guidelines.

2. Support the application of cross-cutting issues (GBV, Disability Inclusion, Child Protection, AAP) across all CBI activities in line with established programme guidance.

3. Support implementation follow-up across stages of the CBI programme cycle, including verification, distribution, PDM, and project closure, in line with IOM CBI standards and donor requirements.

4. Provide technical support in the review, and application of SOPs, programme tools, methodologies, technical guidelines, and other procedures for cash projects.

5. Provide knowledge-sharing and procedural guidance to Field Coordinators and Field Assistants through related to CBI implementation and accountability to affected populations, in line with established procedures.

6. Support the M&E Unit with CBI-related monitoring activities, including AAP mechanisms and response tracking.

7. Undertake regular field visits and duty travel to monitor implementation, provide technical support on established procedures, and verify compliance with donor and project requirements.

8. Support due diligence and capacity assessments of implementing partners, including documentation review and provision of compliance-related information.

9. Review implementing partners’ proposals, work plans, budgets, and monitor deliverables and timelines against established project requirements and compliance criteria.

10. Support the Grants and Compliance Officer in maintaining and updating tracking tools and matrices related to CBI implementation and partner performance.

11. Prepare and consolidate documentation for internal and external verifications, audits, donor reviews, and other compliance requirements.

12. Compile and provide inputs for concept notes, project narratives, workplans, and contribute to progress reports, assessment reports, briefing notes, and other CBI reporting products.

13. Support data management and presentation for CBI, including preparation of tables, graphics, presentations, dashboards, and attendance at Cash Working Groups and related coordination platforms as requested.

14. Support coordination with local authorities, UN agencies, NGOs, and stakeholders on harmonization of cash programming and implementation follow-up activities.

15. Perform such other duties as may be assigned by the supervisor.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Economics, Social Sciences, Political Science or a related field from an accredited academic institution with four years of relevant professional experience; or;

• High school diploma with six years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience supporting cash programming in humanitarian contexts, preferably across multiple sectors, including experience in emergency and conflict environments.

• Experience liaising with governmental authorities, national or international institutions, United Nations agencies and non-governmental organizations. 

• Experience supporting project or programme implementation and monitoring activities. 

• Strong experience with databases, assessment tools and reporting.

• Prior work experience with international humanitarian organizations, non-government or government institutions or organization in a multi-cultural setting is an advantage.

Skills

• Knowledge of the fundamentals of Cash-Based Interventions (CBI).

• Familiar with systems used in humanitarian programme implementation and willingness to learn new applications.

• Ability to communicate effectively with vendors and beneficiaries.

• Knowledge of Accountability to Affected Populations (AAP) tools and methodologies. 

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook. 

• Demonstrated interpersonal and communication skills.

• Knowledge of Sphere standards and other training in humanitarian response frameworks is an advantage.

• Strong organizational skills with the ability to work independently, meet deadlines, prioritize tasks and maintain attention to detail.

Languages

REQUIRED

For this position, fluency in English and Dari is required (oral and written).

DESIRABLE

Working Knowledge of Pashto is desirable

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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