Office Maintenance Assistant

Job Description

Under the overall supervision of the Chief of Mission and the Supply Chain Officer, and under the direct supervision of the National Supply Chain Officer, Office Maintenance Assistant will be responsible and accountable for providing maintenance support to IOM premises in Ukraine through the range of actions.  

Responsibilities

1. Provide building minor maintenance services.

2. Maintain IOM storages in order, obtain supplies and equipment from/to storerooms.

3. Repair or replace defective equipment parts, using hand tools and power tool, reassemble equipment.

4. Moving furniture and equipment within IOM premises. Installation of furniture and other office supplies. 

5. Take cleaning supervision functions, conduct regular quality check of performance, identify issues and provide solutions.

6. Ensure all cleaning tools and relevant materials are supplied timely. Arrange cleaning the snow and ice in front of IOM premises. 

7. Maintain the water supply, heating systems and electricity in working condition.

8. Collecting electricity (power), water usage / consumption for IOM Offices in Kyiv. 

9. Perform data entry for office monthly consumption for electricity, water, heating and other utilities. 

10. Prepare Request for Payments for office monthly utilities. 

11. Provide assistance in sourcing office supplies, equipment. 

12. Ensure office waste is well recycled. 

13. Perform such other duties as may be assigned

Qualifications

Education

1. Bachelor degree from an accredited academic institution; or,
2. High school diploma in the above fields with two years of relevant professional experience.

Experience 

Experience in providing building maintenance support.

Relevant professional experience with UN or other international organizations will be a distinct advantage.

SKILLS 

In depth knowledge of the broad range of building maintenance support related subject areas; and,

Knowledge of local rules and regulations on subject areas.

Languages

For this position, fluency in Ukrainian and working knowledge in English are required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info