Project Support and Reporting Officer (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
    

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM)/Head of Programme and the direct supervision of the Migrant Protection, Return and Reintegration (MPRR) Programme Manager, and in close coordination with the Project Support Unit as well as relevant units at the Country Office in Guinea, the Regional Office in Dakar, the Global Office in Brussels, and Headquarters (HQ), the Project Support and Reporting Officer will provide programme support, coordination, and reporting services, with a primary focus on supporting the implementation and reporting requirements of the MPRR project in Guinea.

Project Support and Reporting Officer support the MPRR programme, including coordination of reporting processes, monitoring of results and deliverables, compliance with donor and IOM requirements, and maintenance of accurate project documentation; in addition to mission-wide project support, donor and institutional reporting, and knowledge management activities, contributing to overall programme quality, coherence, and accountability across the Country office (CO).

The position contributes to the effective implementation and reporting of migration management, emergency response, and development programming, ensuring alignment with IOM country, regional, and global strategies, including the Strategic Results Framework (SRF), while strengthening internal coordination and operational efficiency.

Required Qualifications and Experience

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in project support functions, including coordination, monitoring, implementation follow-up, and donor and institutional reporting, preferably in the international development/humanitarian sector;
• Experience supporting results-based reporting, including collection, consolidation, and validation of project data and contributions to narrative and results frameworks;
• Experience working with EU-funded projects, ensuring compliance with reporting requirements, timelines, and documentation standards; and,
• Experience liaising with internal and external stakeholders to support effective project implementation and reporting processes.

Skills

• Good communication, writing and organizational skills; with the ability to prepare clear, accurate, and concise donor and institutional reports; 
• Working knowledge of monitoring, evaluation, and results-based management concepts, approaches, methodologies, and tools;
• Strong attention to detail and ability to manage multiple reporting deadlines under pressure while maintaining accuracy and quality;
• Ability to establish and maintain effective working relationships with colleagues from diverse cultural and professional backgrounds, governmental authorities, national and international institutions and Non-Governmental Organizations;
• Capacity to support knowledge management, documentation, and information management processes; and,
• Good level of computer literacy, including experience with databases, reporting tools, and standard office applications. 

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and French is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies