Project Associate

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Head of Office in Vilnius and direct supervision of the Head of Unit, the successful candidate will be responsible and accountable for the assistance in implementation of the relevant activities of the project Assisted Voluntary Return and Reintegration (AVRR). 

Responsibilities

1. Support the  implementation and monitoring of AVRR project activities,  in line with project objectives and IOM procedures.
2. Implement AVRR operational activities, including beneficiary consultations and pre departure assistance; coordination of travel documentation and arrangements; organization of flights, transit and reception assistance; liaison with IOM missions and relevant institutions; identification of vulnerabilities and provision of appropriate support; and guidance and follow up on reintegration assistance.
3. Contribute to project monitoring and reporting by drafting status reports, providing regular feedback to the Programme Coordinator on implementation progress, identifying delivery gaps, and proposing corrective actions as needed.
4. Develop and update AVRR information materials, including gathering and analysing information and feedback, and contributing to outreach and communication products.
5. Assist with budget monitoring and project financial administration, propose adjustments when required, and ensure proper filing and maintenance of project documentation in accordance with IOM standards.
6. Draft project related correspondence and documentation, including reports, briefing notes, presentations, graphics and statistical tables;  assist in the preparation and drafting of new project proposals, concept notes and related project documents; and respond to complex information requests and inquiries.
7. Support coordination and liaison activities, including the organization of AVRR meetings, workshops and information events, and maintaining effective working relationships with authorities, partners, donors and other relevant stakeholders.
8. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

• School diploma with five years of relevant experience; or, 
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; 
• Experience in project implementation; 
• Knowledge of main migration issues in Lithuania and current situation in the EU; 
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage; and,
• Experience of the work with EU funded projects – preparation, implementation, monitoring, reporting is an asset.

Skills

• Strong work ethics.
• Good communication skills - ability to interact with various individuals as well as organizations.

• Good organisational skills, ability to work independently within own responsibilities.

• Knowledge of financial rules and regulations.

• Reliable, able to work under pressure and drive for results.

• Driving license and experience.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Lithuanian, English and Russian is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

In accordance with the UN Salary Scale, the monthly base salary for this position (G5/1) is 1822.5 EUR, with an estimated net take‑home pay of approximately 1770 EUR. IOM salaries are exempt from income tax.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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