Coordinator, Programme and Policy Support Unit (P)

Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2.  Candidates from the following non-represented member states:

Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu.

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Regional Director and direct supervision of the Chief of Mission (CoM) and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Coordinator of the Programme and Policy Support Unit will be responsible and accountable for the coordination of strategic programming, donor liaison, policy initiatives and strategic partnerships with government and non-government stakeholders at national, regional and trans-regional level with a focus on Italy, the Mediterranean and Sub-Saharan African regions, in line with IOM global, regional and country strategies.  

Responsibilities

1. Coordinate the design and development of new and innovative programmes and projects with relevant units in the Coordination Office for the Mediterranean, partners and donors by ensuring compliance with donor interests and requirements, as well as IOM standards, and are aligned to the IOM’s Strategic Results Framework. Ensure the review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application. 

2. Identify project opportunities based on national, regional and trans-regional needs, in close collaboration with relevant Units in the Coordination Office for the Mediterranean (in Italy and Malta), and the Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO). Keep up to date about funding trends, policies and strategic priorities and budgetary planning cycles of donors and governments. Actively pursue funding opportunities among government and non-government donors, in line with IOM’s strategic priorities. 

3. Maintain effective working relationships with donors and potential donors, liaising, as necessary, with ROs, Sub Regional Offices (SROs), and HQ.

4. In coordination with the CoM, represent the CO in donor meetings, briefings, conferences, UN Working Group meetings and liaise with donors, governmental partners, project partners, think tanks, and policy centres at the international and national level.

5. Support Project Managers in complying with donor reporting by coordinating, providing input and reviewing of donor and other relevant reports. Oversee compliance with donor requirements and procedures and IOM reporting standards and processes. Support Project Managers in effective use of the relevant software application as a knowledge management tool and means to capture project data. Analyse resource requirements for the achievement of the country strategy and identify possible actions.

6. Create and maintain up-to-date donor profiles and produce guidance notes on donor priorities. Identify approaches to expand the donor base, including research and mapping of funding trends. Draft Appeals, Sitreps, as required.

7. In coordination with the CoM, coordinate the development and review of the CO’s strategic planning process, including annual work planning.

8. In cooperation with the Public Information Unit/Public Information Officer, produce visibility and other presentation materials to support resource mobilization, including, but not limited to, donor visits and briefings, reports, data and strategic information.

9. In coordination with the RO, provide project development and reporting capacity building and training. 

10. Provide guidance on relevant and thematic fundraising strategies and actively contribute to the resource mobilization efforts by analysing and assessing information on strategic migration-related initiatives, donor policies and priorities, determining new funding opportunities, and defining proactive approaches to partnerships in coordination with Programme Managers.

11. Lead knowledge and information management, research, data analysis and publications activities at the level of the Coordination Office including joint products with Country and Regional Offices and partner agencies.

12. Develop and promote migration policy dialogue initiatives in the Mediterranean and prepare policy guidance notes, documentation and briefs for senior management, including the CoM, Regional Director (RD) and Executive Officer (EO).

13. Support policy and liaison functions in relation to processes, taskforces at government and United Nations (UN) level with the aim of positioning IOM and supporting Member States discussions on migration-related matters.

14. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience. 

Experience

• Experience working in an international organization and knowledge of the UN system;
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management;
• Experience in donor relations and grant management for specific donors of IOM’s interest;
• Previous experience and knowledge of donor funding mechanisms, particularly in the relevant country or region;
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Excellent communication, writing and organizational skills; ability to prepare clear and concise reports; 
• Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions and Non-Governmental Organizations;
• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Good level of computer literacy, including database applications;
• Working knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment; and,
• Personal commitment, efficiency, flexibility, drive for results, creative thinking.

Languages

IOM’s official languages are English, French and Spanish. 

For this position, fluency in English is required (oral and written).  Working knowledge of Italian is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NRMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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