VN/026/015 Senior Finance Associate, Jakarta

Job Description

Reference No.              : VN/2026/015
Position Title               : Senior Finance Associate
Duty Station                 : Jakarta
Organization Unit       : Resources Management Unit
Classification                : G-6
Type of Appointment : One Year Fixed Term (OYFT)
Report to                      :  National Finance Officer
Estimated Start Date   : As soon as possible
Closing Date                  : 28  May 2026

Established in 1951, the International Organization for Migration (IOM) is a related organization of the United Nations (UN), and as the leading UN agency in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Migration and Social Inclusion (LMSI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance and Resettlement and Voluntary Returns.

The Resources Management Unit contributes to monitoring and supporting the budgetary financial, human resources and other administrative functions of the mission to ensure high-quality, effective and efficient resources management for the Country Office.

Under the direct supervision of the National Resources Management Officer and the overall supervision of the Head of Resources Management, in close coordination with the relevant units across the organization, the Senior Finance Associate will be responsible for supporting and monitoring the financial, accounting, budgeting and administrative functions of the Country Office.  

 

Responsibilities

1.    Provide procedural guidance to managers and staff; supervise, guide and train finance staff and provide technical support to finance staff in sub-offices.
2.    Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
3.    Serve as the designated point of contact for the Country Office monthly accounts closure process by coordinating accounts closure and monitoring compliance with applicable financial policies, procedures, rules, and regulations.
4.    Conduct quality control checks to support monthly mission accounts closure; monitor and follow up on outstanding payables, including open contractual commitments; support timely clearance of vendor accounts; review and reconcile balance sheet accounts; and assist in monitoring completion of Periodic Checklist Review actions. 
5.    Manage financial resources through periodic monitoring of project funds and expenditures, utilizing system reports and tools, and by coordinating with programme and supply chain units.   
6.    Provide regular and ad hoc financial information to support informed financial decision making.
7.    Provide operational support to the PULSE Planner by reviewing data inputs to support the accuracy and completeness of monthly SCA and CCA, and assist in the verification of allocation percentages and funding coverage.
8.    Ensure that accounting transactions, including expenditures, income and non-cash vouchers, are processed and recorded in accordance with established authorization levels and supported by valid and sufficient documentation, in compliance with IOM financial policies and instructions.
9.    Provide on the job training and technical support to finance staff and relevant colleagues on financial processes, systems, and procedures, including the use of WAVE ERP system, to support accurate and timely financial operations.
10.    Provide assistance in responding to audit queries and follow up on audit recommendations.
11.    Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
12.    Perform other related duties as required.
 

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Management, Accounting, Finance, Economics, or a related field from an accredited academic institution with four years of relevant professional experience; or;
• High school diploma with six years of relevant professional experience.
   

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in relevant areas of financial administration including accounting and budgeting;
• Experience in using an Enterprise Resource Planning system;
• Experience in supporting accounts closure, donor reporting and analyzing complex accounting transactions;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
   

Skills

• Ability to collaborate professionally with internal and external partners, including donors, other UN entities, government counterparts, and suppliers;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure; 
• Demonstrated ability to prepare clear and concise report; 
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
• Knowledge of WAVE Oracle highly desirable
   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, English and Bahasa Indonesia is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioral indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioral indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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