SVN 2025 022 | Local Security Assistant

Sulu | Zamboanga

  • Organization: IOM - International Organization for Migration
  • Location: Sulu | Zamboanga
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Security and Safety
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context

With the overall oversight from the Head of Sub-Office in Cotabato, and under the direct supervision[1] of the Head of Zamboanga Office and technical supervision[2] of the National Security Officer in Manila, the Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the Head of Zamboanga Office with all security related aspects of field operations especially in Basilan, Sulu, Tawi-Tawi, and relevant operational areas in Zamboanga Peninsula Region. 

[1] Direct supervision is when a supervisor gives specific instructions on all assignments and oversees the performance of a person or a group. Direct supervision relates to the managerial process that involves monitoring a staff member's performance to deliver specific goals.

[2] Technical supervision is a specialized supervision required due the specific area of expertise of the subordinate, to give technical evaluation and advise, troubleshooting and take specialized decisions.

Responsibilities

  1. Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Philippines.
  2. Assist the Head of Zamboanga Office in collecting, updating and communicating information regarding the security situation in the Philippines. 
  3. Support the Head of Zamboanga Office in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP). 
  4. In coordination with Head of Zamboanga Office, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required. 
  5. Provides support in conducting security survey of offices in IOM Philippines.
  6. Support the effective management of the Zamboanga Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
  7. Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained. 
  8. Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in the Philippines. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
  9. Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required. 
  10. Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of the country UNDSS office and the host country security authorities. 
  11. Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Philippines.
  12. Perform such other duties as may be assigned. 

Qualifications

Education
  • University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience;
  • Completed High School degree from an accredited academic institution, with five years of relevant professional experience. 
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Relevant professional experience in the humanitarian, public, private or corporate sector is desirable; 
  • Experience in providing security coordination and administrative support for an international organization is desirable;
  • Experience in the use of radio communications is desirable, and;
  • Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.
Skills
  • Ability to collaborate with senior government security counterparts and relevant stakeholders is an advantage;
  • Ability to work effectively with colleagues from varied cultures and professional backgrounds, and; 
  • Excellent oral and written skills. Listens actively and responds effectively. 
Languages

IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English is required (oral and written). 

DESIRABLE

Conversant in any ZamBaSulTa language, particularly Basilan, Sulu and Tawi-Tawi.

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 8 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Alternative Required Language 1: Tagalog
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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