SVN-EC004-2025-PARA Preparedness and Response Assistant

Quito

  • Organization: IOM - International Organization for Migration
  • Location: Quito
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Emergency Aid and Response
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Support documents
  • Please include CV  as attachments. 
  • Please include Motivational Letter as attachments.

Responsibilities

  1. Assist in the implementation, and follow-up of activities related to temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities to support the effective implementation of the Organization’s projects.
  2. Provide support in monitoring projects and activities at national and local levels related to preparedness and response, in close collaboration with sub-offices and other thematic Units/Divisions of IOM Ecuador. 
  3. Draft weekly, bi-weekly, monthly, or semi-annual progress reports as required by the Division, and assist in monitoring and reporting on the implementation of different programme components (response strategies, needs assessments, methodologies, guidelines, tools, surveys, procedures, processes, good practices, etc.). 
  4. Assist in the monitoring of implementing partners carrying out actions at national and local levels and serve as a contact point with key counterparts/partners for the delivery of assistance related to temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities. 
  5. Support the implementation of emergency response plans, in coordination with IOM focal points in sub-offices, to contribute to the effective execution of programme activities in temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities. 
  6. Assist to identify needs of populations on the move and provide direct assistance, when required by the Mission, in the sectors of temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities. 
  7. Assist in organizing working groups or coordination spaces on humanitarian preparedness and response involving temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities. 
  8. Report in a timely manner to IOM, through the Division Officer, on all project-related events and carry out other associated tasks relevant to the proper implementation of activities as assigned. 
  9. Provide general support with administrative tasks related to project implementation, in coordination with relevant support units. 
  10. Perform other related duties as may be assigned. 

Qualifications

Education
  • High school diploma with 4 years of work experience; or  
  • Bachelor’s degree in Political or Social Sciences, International Relations, Psychology, Migration Studies, Law, or related fields with two (2) years of relevant professional experience. 
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • ​​At least two years of relevant professional experience in the implementation and monitoring of social and community projects with vulnerable populations. 
  • ​Previous experience with preparedness, humanitarian assistance, and/or emergency response programmes is an advantage. 
  • ​Previous work experience with UN agencies is an advantage. 
  • ​Experience in monitoring plans, programmes, and projects implemented at both national and local levels 
  • ​Experience providing direct assistance to vulnerable populations will be valued. 
  • ​Minimum of one year of experience providing technical and administrative support in areas such as temporary shelter, humanitarian transport, food and non-food items, housing, water and sanitation, connectivity, infrastructure improvement, and other humanitarian activities.​ 
Skills
  •  ​Good command of IT tools: Word, Excel, PowerPoint, and Internet, with the ability to prepare reports, presentations, and consolidate project information. 
  • ​Strong interpersonal and communication skills, with the ability to interact effectively with colleagues, institutional counterparts, and implementing partners. 
  • ​Practical knowledge of administrative, financial, and logistical procedures related to project and activity management at the office level. 
  • ​Experience in collecting, systematizing, and conducting basic analysis of programme information, ensuring quality, order, and reliability of data. 
  • ​General understanding of IOM’s mandate in humanitarian preparedness and response, recovery, and migration, as well as UN system standards for project management.​ 
Languages
  • For this position, fluency in Spanish is required (oral and written)
  • Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage. 
  • Oral and written fluency of beneficiary’s languages (​English​) is an advantage.   

 

Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 3
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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