Sub-Regional Resource Management Support Officer

Brussels

Organization: IOM - International Organization for Migration
Location: Brussels
Grade: Junior level - NO-A, National Professional Officer - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Environment
Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Senior Sub-Regional Resource Management Officer (SSRRMO) and the direct supervision of the Sub-Regional Resource Management Officer (SRRMO), the incumbent will support the resources management function and contribute to financial, budgetary, and reporting activities related to IOM missions in the European Economic Area+ (EEA+). The Sub-Regional Resource Management Support Officer will assist in financial analysis, monitoring, and reporting, and will contribute to ensuring compliance with IOM’s financial and administrative rules that apply to the projects assigned.

Responsibilities

Assist in reviewing budgets, budget amendments, and reports for projects and proposals within the EEA+ Sub-Region, in coordination with the involved Country Offices, Regional Offices and IOM central services as applicable.
Provide first-line support and guidance to the IOM Country Offices in the EEA Sub-Region on financial and administrative subjects for all funding sources, to verify that IOM rules and procedures are consistently applied while also adhering to donors' rules and regulations.
Maintain effective liaison with relevant field missions in the EEA Sub-Region and project coordinators to collect accurate, consistent and standardized financial information for reporting purposes.
Provide support to Project Development Officers, Project Managers, and Resource Management Officers on finance matters (budgeting, monitoring, revision, reporting, etc.) as well as on contractual conditions related to donor requirements for all funding sources.
Contribute to financial risk analysis and assist in monitoring and analysing the financial activities and performance of the missions in the region; highlight unusual trends and share with the SSRRMO and the SRRMO for further review.
Support the review of Implementing Partners engaged in the EEA region and contribute to financial risk analysis and assessment regarding potential engagement in Implementing Partnership Agreements.
Coordinate the work of the administrative and finance staff under supervision and support the timely month-end closure of accounts for the Sub-Regional and Global Office in Brussels.
Support the verification that IOM financial regulations, as well as of EU or other donors’ regulations applicable to SRO-implemented projects assigned, are correctly applied to financial transactions and entered into the IOM accounting system.
Contribute to the preparation and distribution of administrative and financial instructions to IOM Country Offices and colleagues involved in the SRO-managed projects, supporting the correct application of IOM’s and donors’ regulations.
Closely monitor, on a regular basis, budgets versus actual financial data in relation to the implementation of the projects.
Contribute preparation of annual budgets and assist in developing project budgeting and forecasting systems in coordination with project implementation team and the involved IOM field missions and advise the Project Managers on the need to redistribute budget lines, and/or prepare Budget Revisions to donors.
Assist in preparing standard financial reporting submissions to donors, including budget revisions, account reconciliations, co-funding reporting, and other financial information in a timely and accurate manner.
Maintain proper and systematic filing of all validated financial and administrative documents vis-à-vis adequate administrative and financial control and future audit.
Contribute to the smooth functioning of the Resources Management Division by providing general support and maintaining continuity of operations, including during periods of staff absence in the Division or at EEA+ COs.
Undertake duty travel related to the above responsibilities, as required.
Perform other related duties as may be required.

Qualifications

Education

Bachelor’s degree from an accredited academic institution, in Finance, Accounting, Business Administration or a related field with a minimum of 2 years of relevant professional experience; or,
Master’s degree in the above-mentioned fields.
Professional certifications such as ACCA, ACMA, Chartered Accountant or Certified Public Accountant would be a distinct advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in one or more of the following fields is required: business administration, accounting, financial reporting, or budget monitoring.
Knowledge of the functioning of EU funding mechanisms relevant for EU member states and related financial rules and procedures is an advantage.
Experience in supporting financial management of donor-funded projects, project budgeting and reporting, procurement, or financial sustainability analysis, and similar, is an advantage.

Skills

High level of computer literacy, in particular in Excel and computerized accounting systems is required.
Ability to identify and communicate clearly key messages, provide guidance and support, problem-solving, and service orientation skills are required.
Reporting skills is desirable: ability to review a variety of data and identify discrepancies.
Knowledge of SAP/Oracle or another accounting software is an advantage.

Languages

IOM’s official languages are English, French and Spanish.

For all applicants, fluency in English is required (oral and written).
Working knowledge of any other EU language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: National Officer
Grade: NO-A

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Apply