Project Assistant (Administration) Jos, Plateau State

Kaduna | Jos

Organization: IOM - International Organization for Migration
Location: Kaduna | Jos
Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Project and Programme Management
Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Protection/MHPSS Programme Manager and closely coordinating with other Protection/MHPSS staff. The successful candidates’ primary role will be to support the implementation of Protection/MHPSS activities in Plateau, Kaduna, and Taraba states by ensuring effective implementation of the project activities, including coordination, reporting and logistics support.

Responsibilities

The successful candidate shall perform the following tasks and responsibilities:

Assist in coordinating purchase requests, purchase order, payroll, requests for payments, and any other related administrative tasks; verify tracking system is functional covering all sub offices in North East Nigeria.
Provision of technical support through organizing supervision, on-job/ mentorship and coordination sessions with the PMT members, and facilitate the integration of cross-cutting issues in IOM emergency response intervention (such as protection, gender, GBV, child safeguarding, Protection from sexual exploitation, abuse and harassment (PSEAH), counter-trafficking, accountability to the affected population, diversity and inclusion).
Create and maintain a proper documentation system and filling of the project administrative and financial documents.
Coordinate and organize field missions and trainings (logistic).
Consolidate and provide weekly inputs on activities by updating relevant databases and tracking systems.
Assist with data entry when necessary.
Coordinate and monitor the operational planning and implementation of key services delivered.
Assist in identifying and monitoring external expertise required for assessments, project reviews, strategic planning, and evaluations.
Verify compliance with IOM and donor requirements including guidelines, rules, and regulations, such as the field procurement manual and report any non-compliance.
Undertake duty travel when necessary in challenging areas.
Perform such other duties as may be required..

Qualifications

Education

High School diploma with four years of related experience or,
Bachelor’s degree in psychology, social sciences, social work and community services, Migration Studies, Development studies, or a related field with two years of related experience .

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Open and positive attitude.
Genuine care and respect for needs of others, practically vulnerable populations with strong belief in empowering marginalized and disenfranchised people.
High integrity and willingness to conduct her\himself transparently and open to scrutiny.
Demonstrated ability to maintain integrity and confidentiality in performing responsibilities assigned

Skills

Strong interpersonal skills and demonstrated ability to establish effective working relations with local staff and other stakeholders.
Excellent analytical and communication skills
Ability to independently carry out tasks, proactivity, ability to multi-task, and to prioritize.
Knowledge of social and development issues in Nigeria, particularly within area of responsibility.
S/he must be vast in one local language.
Excellent report writing Skills

Languages

For all applicants, fluency in English is required (oral and written) and one local language is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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