Monitoring & Evaluation and Reporting Assistant

Sri Lanka

  • Organization: IOM - International Organization for Migration
  • Location: Sri Lanka
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Communication and Public Information
    • Monitoring and Evaluation
    • Documentation and Information Management
  • Closing Date:

Job Description

 
 Context

The International Organization for Migration (IOM) works to encourage social and economic development through migration and remains committed to the principle that humane and orderly migration benefits migrants and society. IOM Sri Lanka works in close partnership with national and local government institutions, non-governmental agencies, community organizations and the donor community to assist national entities to address pressing and complex challenges in migration management, to respond to the needs created by humanitarian emergencies in the country, and to ensure improved living conditions for vulnerable communities.

The Project Support Unit (PSU) works with all IOM Sri Lanka & Maldives programme units to fulfil their project development, reporting and communication requirements. PSU works in line with IOM global guidelines and in coordination with colleagues in the Regional Office for Asia and the Pacific in Bangkok.

Working under the overall supervision of the Chief of Mission, and under the direct supervision of the Head of Project Support Unit, the successful candidate will support the PSU with tasks related to overall monitoring and evaluation (M&E) of the mission and will support with project reporting and development.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
 

Responsibilities

  1. Contribute to the development of evaluation tools for programmes in accordance with the M&E plan and proposal/project indicators. 
  2. Support project units to meet their project reporting requirements.
  3. Support the grant closing process including the preliminary review of the final report, data verification, and evaluation requirements.
  4. Provide support to planning internal project evaluations in coordination with project managers, project teams and external consultants.
  5. Support information data collection for the mission including for the Regional Office and Head Quarters requests for data and information to fulfill the annual and ad hoc requirements.
  6. Support project development and donor reporting by providing technical support to project managers, and support the development and revision of results frameworks, log frames, and budgeting for M&E in line with IOM and donor requirements.
  7. Train staff on M&E and reporting requirements including on usage of the IOM internal platform, Project Information and Management Application (PRIMA), used for project development, M&E and reporting.
  8. Participate at regional level M&E related Networks and the United Nations M&E working groups and M&E communities of practices.
  9. Contribute to data collection and information management to meet the requirements of UN M&E mechanisms such as UN INFO. 

Qualifications

Education

University degree in Monitoring and/or Evaluation, Political or Social Sciences, International Relations, Development Economics, Development Statistics, International Development, Law or a related field from an accredited academic institution with three years of relevant professional experience; or

High School diploma with five years of relevant experience.
 
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
 
Experience in supporting project evaluations is required.
Experience in development and delivery of M&E trainings is desired.
Work experience in technical writing, editing, and donor reporting is required.
Demonstrable knowledge of Sri Lanka, Maldives and South Asia political and humanitarian issues is desired.
Experience with One UN programming and M&E mechanisms (e.g. UNINFO) is desired.
Experience with global and regional data collection mechanisms (such as the Institutional Questionnaire) is desirable.
 

Skills

Knowledge of M&E systems, M&E methods and approaches at multi-country or multi-project level and information/data analysis.
High level of professionalism and ability to work under pressure and adhere to deadlines in a complex and fast changing environment.
In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
Advanced knowledge and skills of computer applications of MS Word, Excel, database management, statistical packages and M&E applications.
Knowledge of UN and bilateral donor programming.
Strong interpersonal and teamwork skills; courtesy, tact and the ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.
Advanced research, writing, outreach and communications and IT skills.
 

Languages

Fluent spoken and written English is required

Sinhala/Tamil--an advantage

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way..
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

  • Advanced research, writing, outreach and communications and IT skills
  • High level of professionalism and ability to work under pressure and adhere to deadlines in a complex and fast changing environment.
  • Knowledge and skills of computer applications of MS Word, Excel, database management, statistical packages and M&E applications.
  • Knowledge of UN and bilateral donor programming.
  • Knowledge of the broad range of migration related subject areas dealt with by the Organization
  • Strong interpersonal and teamwork skills; courtesy, tact and the ability to establish and maintain effective working relationships with people of diverse cultural and national backgrounds.

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 9 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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