Protection Support Assistant

Coxs Bazar

Organization: IOM - International Organization for Migration
Location: Coxs Bazar
Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
Closing Date:

Job Description

Responsibilities

Provide administrative and logistical support for all program activities.
Compile relevant administrative and logistical weekly and monthly reports as required by the program
Assist the unit in the organization of trainings in particular ensuring all the logistics are covered, booking of conference facilities, booking of refreshments and all the materials needed for the trainings.
Assist in preparing and following up on procurement processes, including raising Purchase Requests (PRs), Requests for Payment (RFPs), and supporting compliance with IOM procedures and documentation requirements.
Prepare weekly progress report for all procurement activities.
Follow- up on the timely delivery of procured supplies and materials by the vendors and report to the requester about the status of procurements, including estimated time of delivery and/or any changes which may affect pre-determined delivery conditions
Support the proper filing and tracking of administrative and financial documentation related to Protection Unit activities and implementing partners.
Assist in the preparation and review of documentation required for coordination with implementing partners, including contracts, payment requests, and deliverable tracking.
Provide support to warehouse processes by assisting with the receipt, storage, and dispatch of prepositioned materials, ensuring documentation is properly maintained, and serve as a back-up focal point when needed.
Assist in monitoring stock levels of prepositioned materials, preparing updates, and supporting replenishment processes to ensure availability of items for timely distribution.
Support the maintenance and updating of tracking systems for program deliverables, ensuring records are accurate and up to date.
Assist in the preparation of internal reports, correspondence, and presentations as requested by supervisors.
Provide administrative support to the Protection Unit’s coordination with other units (finance, logistics, procurement, admin) to facilitate implementation of activities.
Perform such other duties as may be assigned.

Qualifications

Education

University degree with minimum two years of relevant professional experience, or School diploma with four years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience working with international organizations

Skills

High level of computer literacy (MS Office Word, Excel, Outlook).
Excellent communication skills both oral and written in English and Bengali
Ability to prepare clear and concise reports.
Strong strategic, analytical and creative thinking skills.
Ability to cooperate and coordinate with other units, implementing partners, NGOs and government departments
Personal commitment, efficiency, flexibility and drive for results.
Demonstrated gender awareness and gender sensitivity.
Capacity to work effectively and harmoniously with colleagues from various professional backgrounds.

Languages

Fluency in Bangla and English is required. Knowledge of the local dialect (Chittagonian) would be an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: Until 31 March 2026
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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