Supply Chain Associate

Jordan

  • Organization: IOM - International Organization for Migration
  • Location: Jordan
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Logistics
    • Supply Chain
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context
Under the overall supervision of the Senior Resources (SRMO) and Supply Chain Officer (SCO) in Jordan and direct supervision of the National Supply Chain Officer (NSCO); and, in collaboration with relevant units at CO, the successful candidate will be responsible and accountable for managing the logistics and procurement related functions in IOM Jordan.

Responsibilities

 

  1. Verify that local procurement procedures are in place and followed in accordance with the IOM’s procurement policy and other related regulations and procedures.
  2. Provide support, advice, and assistance in procurement of goods/services for the Mission. Provision on the best option in local and international markets, and optimize purchasing power.
  3. Undertake the day-to-day operation of the following services:
  • Receive Purchase Request Form (PRF) and ensure that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct;
  • Identify potential vendor and issues Request for Quotations (RFQ);
  • Analyse, evaluate and compare the quotations on Bids Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who are able to meet specifications at their best offer;
  • Prepare Purchase Order (PO) inclusive necessary information on asset codes, specification, quantity, process, delivery dates, payments and vendor contract details;
  • Receive and inspect goods/services according to PO specifications and that all goods are in the good condition;
  • Onward delivery to final destination;
  • Ensure all related supporting documents for internal and cross-border transshipment are fully obtained;
  • Prepare payment requests and follow up with finance;
  • Obtain approvals as required by the matrix;
  • Properly record and indicate the above process in PRISM as required;
  • Make e-copies of procurement and logistics documents/archiving

 

        4. Follow up on purchase orders status and keep the requester informed of the estimated time of delivery or any changes that may            affect or modify the predetermined delivery condition;

        5. Organize shipments, courier services, customs clearance arrangement, preparation of relevant supporting documentation, and                 all related necessary coordination with the authorities, implementation, and follow-up actions. 

        6. Monitor office supplies including stock room management and keep a record of supplies distribution and timely stock                            replenishment. 

        7. Provide procurement support to all fleet-related requests, including vehicle maintenance schedule, purchasing of the                               equipment, insurance coverage, etc.; 

       8. Regularly check and update of Mission insurance coverage, logistics-related agreements and lease agreements to ensure timely              renewal. 

      9. Ensure appropriate monthly closure of open POs and PRs, and unacquired assets through PRISM;

     10. Assist in drafting service agreements according to IOM standard templates and liaise with LEG department in getting checklist or           approval code

     11. Maintain the filling system of Procurement & Logistic documents and update the tracking system accordingly

     12. Perform other duties as may be assigned.

 

Qualifications

Education
  • University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
  • High school diploma with five years of relevant professional experience
  • Certification in Procurement, Logistics or Supply Chain Management is an advantage
Experience
  • Experience in procurement and logistics and working with vendors and service providers;
  • Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
  • Experience working in an international organization an advantage.
Skills
  • High level of computer literacy, including Excel
  • Knowledge of SAP highly desirable
  • Ability to work with national and international institutions; 
  • Ability to prepare clear and concise reports; 
  • Excellent communication and negotiation skills
Languages
  • For all applicants, fluency in English and Arabic  is required (oral and written).
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-5
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Fellow badge

This feature is included in the Impactpool Fellowship.

Become a Fellow and get a summary of the job description to quickly understand the role and the requirements

Become a Fellow Signin