The Position:

The Admin/Finance Assistant delivers quality services in finance and administrative services to internal and external clients, mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach, interpreting the rules, procedures and guidelines, providing support and guidance to the Country Office and UNFPA-supported projects. 5/he supervises support staff as deemed necessary

You will work in close collaboration with the operations and programme staff in the Country Office and Provincial Offices, and with the UN Common System working groups.

You will report directly to Operations Manager.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.


In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.


UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

 

Job Purpose:

Under the guidance of Operations Manager and overall Supervision of the International Operations Manager you will be responsible for delivering high quality support services to office operations, performing a variety of standard finance and administrative processes.

You will be expected to demonstrate strong client and results orientation in service of the country programme.

You would be responsible for:

Operational strategies for Country Office and NEX/DEX projects

• Ensure full compliance of financial processes and financial records with UN/UNFPA rules, regulations, policies and strategies.
• Provide input to the CO business processes mapping and elaborate the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Finance support to the Country Office and Provincial Offices

• Ensure preparation of cost-recovery bills for the services provided by UNFPA, follow up on cost recovery;
• Ensure proper control of the supporting documents for payments and financial reports for NEX/DEX projects;
• Prepare all types of vouchers and General Ledger Journal Entries in Quantum and follow up on payment executions with the UNDP Country Office;
• Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum;
• Ensure that travel claims are correctly calculated and travel entitlements are duly processed;
• Ensure that timely corrective actions are taken on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Verify and processes staff overtime payments;
• Review and process advances against approved FACE forms of Implementing Partners;
• Provide assistance to the Country Office and Provincial Offices on OFA management and HACT audit;
• Participate and provide input to the Implementing Partners spot checks and pre­ audit missions;
• Present information on the status of financial resources as required;
• Maintain the Accounts Receivables for UNFPA projects and coordinate recording of deposits in Quantum with the UNDP Country Office;
• Ensure that proper filing system for finance records and documents is in place.

Administrative support to the Country Office and Sub Offices

• Act as alternate focal point of travel agencies and ensure that travelers' air tickets are issued as per the UNFPA guidelines in the absence of Administrative Associate.
• Act as alternate of the Admin Associate and in his/her absence and ensure that the Country Office Real Estate Management online system is updated and certificates are prepared as per the UNFPA guidelines;
• Monitor the transport processes and fuel consumption; prepares and analyzes data related to fleet management.

Knowledge building and knowledge sharing

• Provide capacity building sessions to drivers for efficient and effective maintenance record of vehicles, log books and fuel consumption. Contribute to knowledge networks, communities of practice and attends the UN Common System relevant working group meetings.

Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience: 

Education:

Completion of secondary level education required. Additional training/studies in business administration, public administration, Finance and/or specialized certification in Accounting and Finance desirable.

Knowledge and Experience:

At least 5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Languages: 

Fluency in English and Arabic is required as this is a national position. 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Operational Excellence 
• Office support

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.