Project Clerk - Florianópolis

Florianópolis

  • Organization: IOM - International Organization for Migration
  • Location: Florianópolis
  • Grade: Senior Executive level - Assistant Director - General level - Internationally recruited position
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date:

Job Description

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.

Under the overall supervision of Project Coordinator in Florianopolis, and in close coordination with the Senior Programme Integration Manager, the Project Clerk will support the activities at the national level. The successful candidate will be responsible and accountable for the following:
 

Responsibilities

Core Functions / Responsibilities
1. Provide assistance and support to the coordination of work with government, civil society partners, private sector entities and academic institution to facilitate the development, implementation monitoring and evaluation of assigned projects;
2. Administrative support - Identify and track follow-up actions; support travel, data collection and procurement actions as requested;
3. Provide administrative support to meetings, workshops, seminars and conferences with governments, private sector, civil society and migrants;
4. Support the developing and dissemination of institutional and informational materials for refugees and migrants, including support with translation and revision of materials;
5. Perform other work-related duties, as required.

Qualifications

Education
  • High school diploma, with at least 3 (three) years of relevant work experience; or,
  • Academic BA in International Relations, Social Sciences, Social Services, Economics, or a related field from an accredited academic institution, with at least 1 (one) year of relevant work experience;
 
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Good organizational, time management and prioritizing skills
  • Proficiency in Microsoft Office software (Excel, PowerPoint, Word, Outlook).
  • Ability to multitask and work under pressure to meet deadlines.
  • Experience working within a team of colleagues from diverse cultures and professional backgrounds
  • Previous experience in an operations unit at an international organization is an advantage;
Languages
  • For this position, fluency in English and Portuguese (oral and written) are required.
  • Working Knowledge in Spanish will be considered a distinct advantage.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 3 months
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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