Senior Project Associate (DTM)

  • Organization: IOM - International Organization for Migration
  • Location:
  • Grade:
  • Occupational Groups:
    • Administrative support
    • Migration
    • Refugee rights and well-being
    • Population matters (trends and census)
    • Project and Programme Management
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context

​​Following the rapid political shift in Damascus on 8 December 2024, Syria is undergoing a critical period of transformation. In response to the evolving situation, IOM has re-established its presence in Damascus and is rapidly scaling up emergency operations across the country, while maintaining cross-border assistance in northwest Syria. To meet urgent humanitarian needs, this response aims to assist 1.1 million people with life-saving support, including shelter, winterization, health care, protection services, camp coordination and management, and early recovery assistance. 

 

​Under the overall supervision of the Chief of Mission (COM) for Syria and direct supervision of the Programme Coordinator (DTM), the Senior Project Associate (DTM) will be responsible and accountable for coordinating and facilitating DTM operations, including implementation processes, donor and institutional reporting, and operational workflows in the areas of migration management, emergency response. The role includes supporting liaison with counterparts in the government, UN agencies and other relevant stakeholders, contributing to the accuracy, consistency, and quality of DTM outputs in line with IOM’s regional and country strategies.

Responsibilities

Administrative and Procurement Coordination Support

  1. Lead and coordinate administrative and procurement-related tasks to support DTM operations, including tracking documentation, maintaining organized filing systems, and following up on signatures and approvals.
  2. Act as the main liaison with internal support units (procurement, finance, HR, IT, logistics, resource management, supply chain) to facilitate timely processing of requests, compliance with established procedures, and help resolve operational bottlenecks affecting DTM activities.
  3. Coordinate logistical and administrative arrangements for meetings, workshops, and trainings, including venue booking, materials preparation, access coordination, and drafting of minutes and summaries.
  4. Draft, review, and circulate documents, including cover memos, meeting minutes, notes for file, and templates, verifying accuracy, consistency, and professional presentation.
  5. Provide translation support (English–Arabic and vice versa) for informal or unofficial documents, correspondence, and materials to support operational functions.
  6. Review service provider and third-party contractor deliverables (reports, data outputs, documentation) for completeness, formatting, and alignment with operational and contractual requirements. 
  7. Maintain DTM filing systems and keep records accurate, organised, and accessible.

 

Data Quality and Reporting Support

  1. Verify Information Management and Reporting data accuracy, perform consistency checks, and review outputs for reliability and quality.
  2. Provide support on DTM data-related tasks as required, including compilation, formatting, and validation of information for reporting purposes.
  3. Perform such other duties as may be assigned.

 

Qualifications

Education
  • High school diploma with seven years of relevant professional experience; or,
  • Bachelor’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Experience in supporting results-based programme implementation, reporting, and technical documentation, preferably in the international development or humanitarian sector.
  • Experience in donor relations and grant management for specific donors of IOM’s interest.
Skills
  • Ability to work effectively across IOM departments.
  • Good communication and writing skills.
  • Good time management and organizational skills.
  • Ability to prepare clear and concise reports.
  • Good level of computer literacy, including database applications.
  • Knowledge of financial rules and regulations.
Languages
  • For this position, fluency in English and Arabic is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: 12 months
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-7
Alternative Required Language 1: Arabic
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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